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FAQ Relating to the Corona Virus

KIT is prepared and capable of acting. Here are the FAQ answered by the Crisis Unit.
Key visual corona virus

Last Updates: Corona Regulation / Meetings (July 3, 2020)

Your health is our top priority. In order to manage the Corona crisis in the best possible way, the Executive Board of KIT has set up a Crisis Unit in which the heads of all relevant organizational units are working together. The Crisis Unit is constantly observing the changing situation and will provide information on imminent measures on the KIT homepage, the “Studying” website, the intranet (employees portal), the students portal, and other channels, if applicable.

Deutsche Version


General Questions

 

What does the current Corona Regulation (valid from July 1, 2020) mean for KIT?

The new provisions in the new version of the Corona Ordinance Baden-Württemberg valid since July 1, 2020, are being examined by the crisis management team with regard to their adoption into the regulations applicable at KIT - in particular with regard to the increase of the maximum number of persons permitted at events (§10 CoronaVO) to 100 persons by July 31, 2020, in compliance with the protection against infection and subject to data collection. We hope to be able to conclude this process in the coming week. Until then, we ask for your patience and refrain from asking the crisis unit about this.


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What is the status quo of the bistro and canteen on Campus North and the cafeterias and canteens on Campus South?

The Casino - the canteen on Campus North - can be used again under certain conditions from May 18, 2020 Opening hours are from 11:30 a.m. to 2 p.m. Tables will be arranged so as to allow compliance with the 1.5-meters distance rule during meals. This distance will be provided for both between the tables and at tables with two opposite seats. Please respect the prescribed seating arrangement and do not change it arbitrarily. In addition, we ask you to ensure sufficient distance on the canteen lanes, in front of the lunch counters, cash desks, and return-of-dishes counter, and to wear a private everyday mask.

Unfortunately, the new seating arrangements allow only about a third of the usual number of seats. In order to nevertheless give as many persons as possible the opportunity to have their lunch at the canteen, we ask you to try to eat during off-peak hours and limit your lunch time to half an hour. If necessary, access to the canteen will be regulated during peak hours.

From May 18, 2020, you can choose again from three dishes. Take-away meals are available as usual at the lunch counters. There is no need anymore to order in advance.

The current menu can be viewed at https://www.aserv.kit.edu/downloads/Speiseplan_englisch.pdf

The bistro at Campus North is open on weekdays from 7:00 a.m. to 3:00 p.m. in accordance with the Baden-Württemberg Corona restrictions and similar to other shops: Only take-away or to-go food, only packaged food and beverages, and food from the minimarket. You are not allowed to eat and drink inside the bistro or directly outside it. According to the Corona regulations, wearing of your private everyday mask in the bistro is obligatory. To avoid unnecessary contact with other persons, access to the bistro is via the terrace on the south side, whereas the exit is via the east side facing building no. 141. Please keep to the 1.5-meters distance rule in the bistro and, if necessary, in the waiting area outside.

Access to the vending machines in the canteen on Campus North is possible at any time for KIT members.

The guest canteen on Campus North and the restaurant at Gastdozentenhaus on Campus South as well as its catering service will remain closed until further notice.

Read more: https://www.aserv.kit.edu/english/1133.php

The Studierendenwerk has reopened the Cafeteria at Adenauerring with a limited menu, i.e. TO GO only (Mon - Fri. 8-14, from Wednesday, lunch to go 11-14). All other catering facilities will remain closed until further notice. For current information, please refer to https://www.sw-ka.de/de/presse/covid-19


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I am an external service provider (contractor/partner company) of KIT working on campus. What do I need to consider?

In order to protect the health of all persons involved, please make sure that the recommendations by Robert Koch Institute and the health authorities as well as the Corona Regulations of the state of Baden-Württemberg are observed:

Employees of external companies must not suffer from fever, cough, cold, or sore throat when working in KIT facilities. Furthermore, they must not have had contact with people who tested positive for Covid-19 during the past 14 days. If any such contact becomes known after work has been started, the KIT contact person must be informed immediately. Vice versa, your KIT contact person will inform you if any of the persons you have been working with  at KIT have tested positive (this will be done in line with the Health Office’s procedure of contact person tracking  in the case of a proven corona infection).

One of our new basic standards in Corona times is the compliance with infection protection (distance, small groups, washing hands, sneezing and coughing etiquette) in accordance with the requirements of the Corona Regulations of the State of Baden-Württemberg. Depending on the conditions at the workplace, protective measures may therefore be necessary, which you should take in consultation with your contact person (the relevant specialist officer, for example). Please note: KIT cannot provide external companies with personal protective equipment.


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Why are the buildings on Campus South, West, and East locked?

Public access to the campuses is very limited according to the public Corona regulations. With the exception of approved courses, meetings of more than twenty persons remain prohibited. Therefore, access for persons from outside the institute and the public is regulated. Contact and information points for students and staff have switched their advisory services to telephone, email, and mail (and, if necessary, to the Microsoft Teams software). For this reason, access is no longer needed by persons from outside of the respective institutes and the public and is restricted to staff members. Guests and service providers with an appointment should contact their contact person in the building in advance by telephone or, if necessary, on the site via intercom to gain access.

Employees can still access the campuses via the SIPORT system (KITCard) (corresponding to the access options for nights and weekends). If necessary, additional authorizations can be requested promptly via DE FM (gm3-ses-cs∂fm.kit.edu).


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What is recommended from the medical point of view?

The Corona virus has arrived in Germany. Prevention and Attention are required, please follow the advice of the experts: 

In general:

  • Reduce the number of personal contacts.
  • Wash your hands regularly and thoroughly.
  • Do not touch your face in general, as pathogens enter the body via the mucous membranes of the mouth, nose or eyes.
  • Cough and sneeze in disposable handkerchiefs, which you can dispose of quickly, or in the crook of your arm if necessary.
  • If possible, keep a distance of 1,5 meters from the other party.
  • Let your meetings take place in larger, well-ventilated rooms or organize telephone or video conferences (e.g. using Microsoft teams or the DFNconf service of DFN-Verein (as long as capacity is sufficient)).

Everybody can help contain infectious diseases. Please note the information on the following websites:

In case of a justified reason, KIT members are free to call the company physicians, the general practitioner, or the health authority (Gesundheitsamt) for a personal telephone consultation.
For all questions regarding the Corona virus, the State Health Authority has established a hotline, via which citizens are given advice. Call 0711-904-39555 on working days between 9 and 16 hrs.


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Where and how is the risk of contracting the novel Corona virus (SARS-CoV-2) highest? How rather not?

Corona viruses causing respiratory diseases are primarily transmitted via secretions distributed by ill persons to people in their vicinity when they cough or sneeze. If these infectious secretions reach the hands of a person in the vicinity, who then touches its face (i.e. mouth, nose, or eyes), the virus may be transmmitted in this way. Good hand hygiene therefore is an important part of prevention.

Transmission via inanimate surfaces, by contrast, has not yet been documented. Hence, infection with the Corona virus via surfaces of e.g. imported goods, mail, or luggage appears unlikely. (Secretions transmitting viruses via the pathway mentioned above may adhere to surfaces in the direct vicinity of a symptomatic patient for a short term only). In general, thorough hand washing as recommended by the Federal Center for Health Education (BZgA) is an important element of personal hygiene and can protect you also against a variety of other infections, such as gastrointestinal diseases.

The RKI continuously updates latest information on the Corona virus: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Steckbrief.html

Droplet infection appears to be the main transmission route. Smear infections or infections via the conjunctiva are theoretically possible, but very unlikely. Due to these facts, the authorities recommend to focus prevention on personal protective measures. As in case of influenza and other respiratory diseases, observation of coughing and sneezing rules, good hand hygiene, and social distancing also protect you against transmission of the novel Corona virus. Shaking hands should also be avoided.

https://www.infektionsschutz.de/coronavirus-sars-cov-2.html


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Where can I find information about the Corona pandemic in other languages?

The Federal Government's Integration Officer provides up-to-date information in various languages on the following website:

https://www.integrationsbeauftragte.de/ib-de/amt-und-person/informationen-zum-coronavirus


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Questions from Employees

Work

Relatives

Abroad

General

 

Work

What does the gradual return to regular business operations mean for mobile working from home?

We all at KIT are facing the challenge to find a way to gradually resume regular operations in compliance with legal framework conditions and infection protection requirements while living a "new normal" in Corona times.

For this reason, the Executive Board has adopted the "Regulations on KIT Operations in Times of the SARS-CoV-2 (Corona Virus) Pandemic.“ These regulations clearly focus on the protection of all employees, members, guests, partners, and students of KIT.

One of our new basic standards in Corona times is compliance with infection protection (distance, small groups, washing hands, sneeze and cough etiquette). Depending on the conditions at your workplaces, additional protection measures may be necessary. These measures will be implemented by the heads of the organizational units after a risk assessment. Among them are substituting, technical, organizational, and person-related measures - with exactly this order of priority - according to the so-called STOP principle. Examples of STOP measures to maintain the basic safety standard are mobile work, work of employees in separate individual offices, and alternating presence of staff members.

Hence, superiors may continue to permit mobile work whenever this is considered necessary to comply with the infection protection requirements. Of course, the limited opening of daycare centers and schools and the associated gaps in childcare may also be reasons for mobile work until further notice, provided this has been agreed upon with your supervisor.

https://intranet.kit.edu/6054.php (in German only)
 

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How can I currently conduct job interviews?

According to the "Guidelines on the Course of Business at KIT in Times  of the SARS-CoV-2 (Corona Virus) Pandemic", it is possible to conduct personal interviews face to face, observing the the infection protection measures and the current hygiene rules: Minimum distance 1.5 meters, cough and sneeze etiquette, regular thorough hand washing, well-ventilated and sufficiently large rooms. Please use the rooms provided for this purpose.

It is also still possible to conduct job interviews online. The DE PSE and the Data Protection Unit have compiled a list of things to be aware of here: https://intranet.kit.edu/6042.php


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I have applied for leave of absence and flexitime. Am I allowed to cancel?

According to a letter of the Ministry of the Interior of Baden-Württemberg dated May 4, 2020, leave of absence already approved can be canceled only for special reasons. It is not sufficient to indicate that leisure activities or vacation possibilities are not sufficient due to the current situation.

Leave of absence from the year 2019 will have to be taken by September 30, 2020. A carryover beyond September 30 is only possible if permitted in accordance with statutory or collective bargaining regulations, for example, if a vacation demonstrably planned up to September 30, 2020 could not be taken due to illness. Please plan your leave of absence in good time in consultation with your colleagues and superiors.
There can be no leave-of-absence credit/cancelation in favor of a paid leave of absence, for example for childcare for a period of ten days, or as a risk patient.

Flexitime applied for can be canceled also. Please note, however, that on June 30, 2020, all flextime hours exceeding 40 hours will be cut in accordance with the "Dienstvereinbarung zur Gleitenden Arbeitszeit” (works agreement on flexitime (in German only). You are not allowed to carry over extra hours beyond June 30, 2020.


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Mobile working from home is new to me. Who can advise me on technical, organizational, health and psychological matters?

Technical questions on the setup of home office and mobile work are answered by SCC, the Information Technology Center at KIT. SCC websites on access, programs, video conferences, e-mails, cyber security, etc.: https://www.scc.kit.edu/en/homeoffice.php

Not only for companies, the "First Aid Kit for Successful Distributed Working" of KIT‘s Institute for Information Systems and Marketing provides numerous practical tips and recommendations concerning, for example, communication rules, home office mission statement, the proper attitude or the right team spirit:
https://www.kompetenzzentrum-usability.digital/angebote/demonstratoren/social-distancing-social-awareness/erste-hilfe-kit-fuer-erfolgreiches-verteiltes-arbeiten

The KIT Health Network provides ergonomic tips and assistance for healthy working (not only) at home:
http://gesundheit.net.kit.edu/296.php

The KIT Health Network provides ergonomic tips and assistance for healthy working (not only) at home:
http://www.kmb.kit.edu


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How can I get in touch with my contact person at Human Resources (Personalservice PSE)?

In view of the special situation, KIT Human Resources (Personalservice PSE) currently receives an enormous number of inquiries. In order to be able to answer as many of your telephone inquiries as possible, but also to be able to cope with all other tasks and problems at the same time, PSE now offers  telephone consultation only. You can contact PSE on the phone from Monday through Friday from 9 to 11 via the contact persons‘ regular office numbers, even if some of them work from home.

Outside office hours, PSE is of course available by email and, if necessary, by phone outside the above-mentioned hours if pre-arranged  by email. Before you call or write, please check if answers to your questions can be found in the updated FAQ on the KIT homepage. Please kindly understand that PSE must take these measures to be able to work and to process your inquiries effectively during this special situation.


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I am at home office and take part in flexitime. How do I get my times credited?

If you share data with ESS/MSS, enter your times using the clock-in/out corrections and have them approved by your supervisor using the system

If you do not participate in ESS/MSS, and are still on campus occasionally, please note down your daily working hours for one working week and have the list signed by your supervisor. Then scan and email the weekly total of your working hours to the time management staff at PSE-Zeitwirtschaft, stating your personnel number. Time reports can also be sent to PSE-Zeitwirtschaft as collective Business Unit or Staff Unit lists via the relevant secretariat.

If you do not participate in ESS/MSS and will not be coming to campus for the foreseeable future, please note your daily working hours for one working week in a list (Word/Excel) and email it to PSE-Zeitwirtschaft with your supervisor in CC. Time reports can also be sent to PSE-Zeitwirtschaft as collective Business Unit or Staff Unit lists via the relevant secretariat.


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Information concerning LBV (State Office for Salary).

Due to the dynamic development in connection with the coronavirus, LBV has been closed for visitors since Wednesday, March 18, 2020, until further notice. KIT Employees who wish to contact LBV are requested to make inquiries via the customer portal. In particular, aid applications should be submitted via "Aid Online", since these digital applications can be processed more easily in telework. You will find the link to "Beihilfeantrag-Online" (Aid Online) in the customer portal under the menu item "Service".

 

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My user certificate for secure digital communication is expiring. How do I get a new one?

The certification authority of SCC has adapted its procedures to minimizing the risk of infection. It provides information on the current process at: https://www.ca.kit.edu/english/index.php


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Relatives

From June 29, 2020 (Baden-Wurttemberg), all children are expected to be able to regularly attend their daycare centers and nursery schools; from this date, the daycare centers and primary schools will return to "routine under pandemic conditions". This means that all children will again be able to attend their usual facilities on a regular basis. The exact conditions may differ depending on the relevant facility.

This also means that emergency care and the entitlement to leave of absence under the Infection Protection Act (IfSG) for the care of affected children will no longer apply. Please note therefore the requirements for exemption according to §56 paragraph 1 a IfSG.

Due to reopening of the care facilities, attendance of all previous emergency care will end on June 26, 2020.

According to the current legal notes by the Ministry of the Interior and the Ministry of Finance of the State of Baden-Württemberg on how to deal with the corona virus, special leave/paid leave (so-called above-standard leave with continued payment) can be claimed  only until May 29, 2020. The notes provided by the ministries on May 27, 2020 do not provide for an extension of such leave. Thus, after May 29, 2020, KIT employees are generally no longer entitled to special leave/paid leave for childcare or care of their relatives, except in cases according to clause 3 b.  Leave of absence according to §56 paragraph 1a IfSG is still possible under the conditions mentioned below:

 

1) Working from home for childcare purposes

Should you encounter serious problems with reconciling work with family and care, please contact your supervisor to find out whether you can extend work from home. Before contacting your supervisor, please check whether you have used up your 2019 leave allotment and your flexitime.

2) Core time

In order to enable flexible work, there will be no core time rules for affected employees until June 30, 2020.

3) How can I continue to stay at home for childcare purposes?

a) Unpaid leave of absence with entitlement to compensation amounting to 67% of the loss of payment (net pay) pursuant to § 56 para. 1a IfSG

Employees who have to look after their children themselves due to the closure of schools or childcare facilities and who suffer loss of payment due to the resulting absence from work have a statutory right to compensation in accordance with § 56 (1a) IfSG. Please note the requirements for exemption according to §56 paragraph 1 a IfSG.

This compensation currently amounts to 67% of the loss of payment, up to a maximum of € 2016 per month for a maximum of 6 weeks. Based on a regular weekly working time of five days, six weeks correspond to 30 working days. The allowance period of up to 20 working days (in the case of a five-day week) with continued full payment corresponds to a claim of compensation of 67% of the loss of payment for 30 working days.

If the 20 days of paid leave have already been claimed, the entitlement to compensation under § 56 (1a)(2) IfSG shall be exhausted. If you have not yet fully claimed the 20-day paid leave of absence, you can apply for unpaid leave of absence with compensation from June 2, 2020. The days already taken will be credited against this.

If you need unpaid leave, please fill in this form and send it to PSE Zeitwirtschaft via your supervisor. The compensation is paid by the employer together with your remuneration.  The application for compensation is initiated by the employer. The name and location of the closed care facility are required for this application.

Before the claim for compensation can be asserted, working time credits and remaining leave from 2019 must be claimed.

Please note that no statutory compensation shall be provided for in times when schools and childcare facilities are closed anyway.
 
Mandatory prerequisites for compensation claims pursuant to § 56 (1a) IfSG are as follows.

  • A community facility, such as a daycare center, major daycare center, parent-child initiative (or similar), or school, has actually been closed in response to the spread of COVID-19
  • The children affected by the closure are under 12 years of age.
  • An alternative care of the child or children cannot otherwise be guaranteed.
  • There are no official reasons against granting such leave. In this case, coordination with the supervisor is required.
  • The possibilities of mobile working should be used as a priority. Release from work may only be granted if, in a specific individual case, employees are not able to do telework or to work on campus.  Employees who, during childcare, are able to perform a significant portion of their individual regular working time (e.g., a proportion of telework or on-campus work) will continue to be released within the scope of their individual regular working time.
  • Positive working time balances (extra work, overtime, and flexitime credits) must be settled and the remaining leave from 2019 must be taken primarily. (§ 29 (3) clause 2 TV-L/ TVöD).

Please use this form for applications for unpaid leave of absence with entitlement to compensation.

The 6 weeks according to § 56 (1a) IfSG shall be extended by the legislator to 10 weeks per parent or 20 weeks for single parents. These new regulations cannot be applied before the Federal President has issued the relevant law. As soon as the law has come into force, additional days of unpaid leave with compensation can be applied for.

b) Special hardship cases / paid leave within the above relevant 20 days:

In cases of particular hardship (e.g. single parents without childcare facilities), special leave/paid leave (so-called above-standard leave with continued payment) may be granted until further notice, provided that the employees concerned have neither working time credits nor residual leave and there is no possibility of mobile working. This must not be opposed by official reasons. In the application to be submitted to the staff at KIT Zeitwirtschaft, you or your supervisor must provide evidence of the circumstances causing the hardship and the lack of a care facility. Please use this form for hardship applications.

4) If, after having exhausted these possibilities (if necessary, using the hardship regulations), further days off are required for childcare, a short-term leave of absence from work with a waiver of payment can be granted, § 29, Subsection 3, Sentence 2 TVöD, or special leave according to § 28 TVöD.

Neither for civil servants nor for employees covered by collective bargaining agreements is there a need to take their leave of absence or special leave in one piece. It is possible to take individual days. If the regular weekly working time is not distributed over five working days, the proportion increases or decreases accordingly.

5) Illness of your child: If your child falls ill, you will be granted ten days of paid leave for childcare according to § 45 para. 2 SGB V (German Social Security Code V) upon presentation of a corresponding certificate via the statutory health insurance companies.


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I have relatives in need of care. Now their nursing staff is not available. What can I do?

Please also note that in accordance with § 2 para. 1 of the Pflegezeitgesetz (home care leave act, in German only), employees have the right,  to take up to ten days off without continued payment in order to organize appropriate care for a close relative in an acute care situation. Pursuant to § 44a, subsection 3, sentence 1, SGB XI (German Social Security Code XI), employees are entitled to a care support allowance for the lost payment. You can apply for this at your relative’s public health care or nursing care insurance. Please contact the public health care or nursing care insurance directly in order to clarify whether the prerequisites for your short-term inability to work are met according to § 2 of the Pflegezeitgesetz, and to receive your care support allowance.

Please note that civil servants who have to organize or provide for nursing of a close relative  within the meaning of section 7 (3) of the Pflegezeitgesetz must be granted special leave with continued payment of their salaries for up to nine working days for each relative in need of care.


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Who will confirm my compulsory workplace attendance if I want to make use of the extended emergency care for my children?

The emergency care options in Baden-Württemberg were expanded by letter from the Ministry of Education and Cultural Affairs of April 20, 2020. Basically, children with both parents or the single parent working outside home and being considered indispensable by their employers shall be entitled to emergency care. A further condition is that care through family members or other forms of care are not possible. Parents must present a certificate from their employer and confirm in writing that care through family members or other forms of care are not possible.

If your work at KIT requires compulsory attendance, please contact your supervisor. “Compulsory attendance“ usually means that your workplace is not home office-capable. Since emergency child care places are currently only available to a limited extent, we ask you to handle your application particularly responsibly. Please consider that there may be colleagues who may be even more dependent on the possiblility of applying for emergency child care. If you have agreed with your supervisor regarding your compulsory attendance, he or she will fill in this form for you.
Please check with your local authorities to see if there are any other application forms to be completed and where these should be sent. This may vary depending on where you live.

We would like to inform parents whose children normally use one of KIT’s day care centers that we are currently in negotiation with the reponsible institutions and will give you further details as soon as possible. We kindly ask you for a little patience. If you are in need of emergency child care, please send a short email note to the family assistance team at PEBA: antje wiggenhauserPvh9∂kit edu 


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Abroad

I have just come from abroad. What shall I do?

Persons entering Germany from another country have been obliged to directly self-isolate at home for 14 days and to notify the responsible Health Authority according to an ordinance of the Baden-Württemberg Ministry of Social Affairs. The Member States of the European Union as well as Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland have been exempted from this regulation. Here, the Federal Government and the Länder issue a quarantine recommendation if the relevant country has a high number of new infections in relation to its population (more than 50 cases per 100,000 inhabitants cumulatively during the last seven days): https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Quarantaene_Einreisen_Deutschland.html

If you are working from home, please do not enter the KIT premises and do not contact your colleagues for collecting or handing over work documents. Observe the home quarantine rules of the Health Authority. The primary goal of this precautionary measure is to interrupt a possible chain of infection.

If you cannot work from home, your superior and the responsible officer of DE PSE arrange for a paid leave from work for a period of 14 days.

In case civil servants (Beamte) have been infected by the Corona virus, they have to stay away from office. Civil servants, who are suspected of having been infected by the Corona virus and are put into quarantine by a doctor’s order or by order of the Health Authority, are fit for duty in the medical sense, but are prevented from fulfilling their duties by legal or factual reasons according to Article 68, par. 2, cl. 1, LBG BW and, hence, have to stay away from office. If telework or mobile work is not feasible or reasonable, special leave with continued remuneration according to Art. 31 AzUVO may be granted depending on the special circumstances of the individual case until final clarification of the health status.

Further information on entry can be found on the pages of the KIT Medical Services: https://www.med.kit.edu/254.php


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I expect guests from abroad. What is to be considered?

(International) exchange enriches scientific work on all levels. In view of the current situation, however, external visitors should no longer be received at KIT. Any activities involving external visitors should be canceled or postponed until further notice.

In particular, persons entering Germany from another country are obliged to immediately self-isolate at home for 14 days and to notify the responsible Health Authority (Ordinance of the Baden-Württemberg Ministry of Social Affairs). The Member States of the European Union as well as Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland have been exempted from this regulation. Here, the Federal Government and the Länder issue a quarantine recommendation if the relevant country has a high number of new infections in relation to its population (more than 50 cases per 100,000 inhabitants cumulatively during the last seven days): https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Quarantaene_Einreisen_Deutschland.html


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I plan a business trip. What must I consider?

Even after border controls have been relaxed, the Federal Foreign Office currently generally advises against travel outside Germany and outside most EU countries, as it cannot be ruled out that local authorities will take quarantine measures at the destination on entry or during the further stay. Travellers travelling to the Member States of the European Union as well as Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland should also exercise particular caution and obtain information in advance about the individual travel and safety instructions in their destination country.

Further information on entry can be found here.

Due to these limitations, business trips abroad should continue to be well planned. Discuss possible alternatives with your supervisor(s), such as postponing the business trip or video meeting formats.

For business trips within Germany, it should be clarified how infection protection can be ensured in accordance with the "Regulations on KIT Business Operations in Times of the SARS-CoV-2 (Corona Virus) Pandemic". Please contact your respective superiors to jointly discuss possible protective measures.

Further information can be found on the pages of the KIT Medical Services: https://www.med.kit.edu/254.php


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General

To what extent can presence meetings take place at KIT?

For the purposes of the new simplified Corona Regulation, valid from July 1, 2020, these meetings constitute "events". Certain conditions must be taken into account for this purpose. In coordination with the KIT Presidium, the crisis management team is currently preparing an update of the "Regulations on KIT Operations in Times of the SARS-CoV-2 (Corona Virus) Pandemic". The regulation adapted to the new corona regulation will be available and communicated next week.

Our new basic standards applicable in corona times include the compliance with infection protection (distance, small groups, washing hands, sneezing and coughing etiquette). The above guidelines do not in principle set an absolute limit to the maximum number of persons. However, risk assessments are necessary in any case. Depending on the number of persons and the activities, protective measures may therefore be necessary, which the management of the organizational units will take after having assessed the risk at the relevant workplace or after having discussed the individual situation.

In addition to the 1.5meters distance rule, other measures may be: Raising the awareness of participants in the run-up of meetings, communication or posting of rules of conduct, keeping a list of participants, regular airing of rooms, larger rooms, and more.

Where possible, holding digital meetings should be preferred to face-to-face meetings. The Microsoft Teams software for online collaboration of groups of employees (chats, meetings, video conferencing, taking and reading notes, joint file editing and exchange, and to-do's) is available at: https://www.scc.kit.edu/dienste/ms-teams.php

For scientific users, the DFNconf service of DFN-Verein offers video, audio, and web conferences (while capacities last).


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May the Corona App be installed on mobile work phones?

The Corona-Warn-App of the Federal Government is an important helper to trace and interrupt infection chains. Only if as many people as possible use the app can it unfold its effect.KIT’s risk assessment-based protection concept rests on the fact that the minimum distance is always and as far as possible maintained for preventing infections. There is no question, however, that the Corona App is especially helpful on the way to work and in many other situations. For this reason, it is possible and permissible at KIT to install the Corona Warning App on service mobile phones. The installation is voluntary in every respect. For reasons of IT security, please make sure that the latest available operating system or the current version of the app is installed on the service mobile phone when using the Corona App.


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I have completed my work as a volunteer during the Corona pandemic. What needs to be considered?

In view of the expanding corona pandemic, you as a member of KIT, and thus of the civil services, are allowed to voluntarily help out in authorities, offices, and organizations outside of KIT. If you have finished your work as a volunteer and have been helping out in an area where you were exposed to an increased risk of infection with the corona virus (e.g: work in outpatient clinics or nursing homes with possibly infected persons), please do not return immediately to your KIT workplace. Please contact either the KIT Medical Services (by phone or email) or the Health Office for a consultation to determine whether an immediate return to the workplace can be recommended without restrictions or whether a domestic quarantine is recommended first. If such a domestic quarantine is recommended, please clarify with your supervisor whether you can work from home. Please do not regard this measure as a prevention from helping of persons whose willingness to make a personal contribution in a crisis situation must be appreciated unconditionally. This precautionary measure is necessary rather to contain the spread of the virus and to protect persons at the KIT and other persons from infection.


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I am in a risk group. What are my possibilities regarding my work at KIT?

In times of Corona, all of us at the KIT are jointly faced with the challenge of establishing a “new-normality“ way of gradually resuming regular life in compliance with the legal framework and the necessary infection protection measures.

Our new basic standards in times of Corona include the compliance with infection protection (distance, small groups, handwashing, sneezing and coughing etiquette). Depending on the conditions at your workplace, additional protective measures may be required. After workplace risk assessment, these will be provided for by the management staff of the relevant organizational unit. The Medical Services (MED) or Experts for Work Safety  (FAS) can be consulted too for workplace risk assessment.

It is not possible, moreover, to give a general answer to the question as to whether a specific person is exposed to an increased risk of a serious course of disease due to certain pre-existing conditions. An individual assessment by a physician, taking  into account both the individual health requirements and the working conditions, is necessary. In cases where there is a possible individually increased risk of a serious course of COVID-19, the Medical Services (MED) are also available for occupational health consultation/preventive care.


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What am I supposed to do, if I or members of my household have been put in quarantine by order of authority?

A quarantine order is issued by the local health authority. The orders given by the health authority must be obeyed. Only if an official quarantine order has been issued by the authorities, is the respective person entitled to continued payment of remuneration for up to a maximum of 6 weeks in the event of an incapacity to work in accordance with Article 56 of the German Infection Protection Act. According to Article 19 BBiG, this also applies to trainees.

If you are put in quarantine, please send the corresponding order document by email to your superiors and PSE-Zeitwirtschaft (PSE Time Management) immediately. If only members of your household  (but not you yourself) are put in quarantine, you are not a contact person according to the classification by the Robert Koch Institute and will continue to go to work as usual. The same applies to “isolation at home" as recommended by the Robert Koch Institute.


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I would like to wash my hands, but there is no soap in the next lavatory or paper tissues are lacking. What can I do?

Our colleagues of DE ASERV (General Services) and the contracted service providers continuously take care of the lavatories and toilets on our campuses. Especially in high-use lavatories, however, it may happen that soap and tissues are used up or that some users do not leave the lavatories in a way we would want them to do.
In buildings used by a large number of people, such as the Library or Audimax, cleaning staff controls the rooms and the amounts of soap and paper tissues several times per day. If soap or tissues are lacking, please use another lavatory and notify the need promptly.

Our colleagues responsible for these matters will be happy about a short information with the number of the building, the floor, and the room number of the lavatory. The technical support staff of KIT can be reached by calling +49 721 608 5555  (internally, calling 5555 will be sufficient) or by mailing to stoermeldung-cn∂fm kit edu  (Campus North) and stoermeldung-cs∂fm kit edu (Campus South, West, East). In addition, employees and partners having a KIT account can use the web form of the ticket system in the Intranet. (Please note: The current ticket system was launched just a few days ago. If you have problems, let them know to your colleagues of DE FM (Facility Management). Click here for short instructions.

On the following websites, you will find information on when and how to wash hands as well as on reasonable prevention methods, such as cough and sneeze etiquette:
•    https://www.infektionsschutz.de/haendewaschen.html#c6354 (in German)
•    https://www.infektionsschutz.de/hygienetipps.html (in German)


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Questions about Studying and Teaching

Start of the Semester & Online Teaching

Examinations & Courses

Studies & General Issues

 

Start of the Semester & Online Teaching

When will the winter semester 2020/21 start?

Due to the corona pandemic, the start of lectures in KIT’s coming winter semester 2020/21 has been postponed to November 2, 2020 in accordance with the recommendation of the Standing Conference of the Ministers of Education and Cultural Affairs of the Länder in the Federal Republic of Germany. The semester will end on February 20, 2021. Over the Christmas holidays and over New Year’s, i.e. from December 24, 2020 to January 6, 2021, there will be no lectures.

The KIT still plans to start the next summer semester on April 12, 2021, thus reducing the semester break  between the end of the winter semester 2020/2021 and the beginning of the summer semester 2021 by one week from eight to seven weeks.

Canceled written and oral exams of the past semester are currently being made up for through the graduated scheme for resuming studies. The KIT thus already works on a concept for the upcoming examinations in the summer semester 2020. Since despite gradual easing, the corona pandemic requires that studies remain flexible, the KIT is also preparing a long-term scheme for  the coming semesters.


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Will studies start on time in the summer semester 2020? In what form?

According to the current Corona ordinance, the study operations will be is suspended until June 14, 2020. However, since April 20, 2020, digital formats have been adopted, just in time for the planned scheduled start of lectures studies in the summer semester. We therefore ask all students not to come to the campus to attend lectures or to study and to take all courses online instead.

Further information on courses can be found in KIT’s central learning management system ILIAS:
https://ilias.studium.kit.edu/

Please log in with your personal KIT account to access  the home page and online help:

How to ILIAS – an introduction to KIT‘s learning management system for students:
https://ilias.studium.kit.edu/goto.php?target=crs_635565&client_id=produktiv

Help for students using ILIAS:
https://ilias.studium.kit.edu/goto.php?target=cat_947332&client_id=produktiv

KIT online course catalog:
https://campus.studium.kit.edu/events/catalog.php#!campus/all/fields.asp?group=Lectures

In the case of technical problems with ILIAS, please contact: ilias∂studium.kit.edu

In addition, in the summer semester of 2020, the systems MS Teams and/or ZOOM can be used to conduct seminars and lectures in the form of video conferences (please find information about which systems are used in the respective courses in the workspace for your course in ILIAS).

Information on the use of MS Teams: https://www.scc.kit.edu/en/services/ms-teams.php

Within the scope of its possibilities, KIT endeavors to offer online teaching solutions that comply with the data protection regulations. Since currently, the existing services cannot be scaled, cloud-based online setting is being used. Lecturers and students are free to decide whether they want to employ a cloud-based service or not. We are well aware of the existing data protection concerns on the one hand and the uncertain situation regarding possible alternatives on the other hand. In accordance with the current resolutions of the Standing Conference of the Ministers of Education and Cultural Affairs of the Länder in the Federal Republic of Germany (in German only), the KIT ensures that the nonuse of cloud-based services shall not be sanctioned (for example, students shall not be blamed for exceeding deadlines due to not using cloud-based courses or exams).

KIT has taken extensive measures to raise the use of cloud-based services to a level acceptable under the circumstances of Corona. For example, the use of Zoom at KIT is based on a contract data processing agreement (a so-called Auftragsdatenverarbeitungsvertrag) that has been adapted to the KIT requirements. In particular, KIT has succeeded in adapting this agreement regarding the paragraph on the possibility of passing on personal data in conformity with data protection. In addition, settings and recommendations for an economical use of data and for minimizing risks from an IT security point of view were developed and implemented. This means that students can participate in the sessions without activating their microphones or webcams and without having to give their real names. A relevant data protection declaration will be made available to the students.

Information on the use of ZOOM: http://www.zml.kit.edu/english/4549.php

Help for students with technical questions on MS Teams and ZOOM: servicedesk∂scc.kit.edu

For organizational questions, please contact your lecturers and the deans‘ offices. We kindly ask you to familiarize yourself with the services and tools available to you, if you have not already done so. During the start-up phase, bottlenecks may occur, both in KIT's own and KIT's external IT and communication infrastructures. We ask everyone to be patient, calm, and accommodating in this special situation.


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I am a lecturer. Where can I find help, for example, on the subjects of online teaching, digital course preparation, and everyday university life?

The Center for Technology-Enhanced Learning at KIT operates a portal on online teaching:

http://www.zml.kit.edu/english/4531.php

The business units SLE, INTL, and HAA answer further questions asked by lecturers on everyday university life, admissions, examinations, and fees on their FAQ pages:

https://www.sle.kit.edu/wirueberuns/informationen-corona.php (access for lecturers via KIT account)


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Examinations & Courses

What are the plans for the examinations in the summer semester 2020?

The corona pandemic requires to observe the distance and hygiene rules during all meetings. This also applies to written examinations (written exams) in the summer semester of 2020, which are due during the semester break  from July 27 to October 31, 2020. Due to the corona situation, the KIT rooms and premises cannot be used in the usual way. For this reason, other rooms and premises, including a large tent in front of the Audimax lecture hall and, temporarily, the Dm-Arena, will be used in addition to the regular KIT lecture halls. These measures build on the experience gained during the phase of retaking the cancelled examinations of the winter semester 2019/20.

The aim is to hold all upcoming examinations. When planning the new dates, KIT endeavors to orient itself as much as possible towards the schedule drawn up before the corona crisis in order to keep postponements to a minimum.

Students can expect to be informed about the summer semester 2020 examination dates at the beginning of July by their examiners.


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Will the deadlines for students be extended?

The postponement and cancellation of examinations since March 17, 2020 due to the requirements of the Corona Ordinance have effects on the deadlines set in the study and examination regulations for the orientation examination, the maximum duration of studies, and the re-examination. As per a letter dated March 10, 2020, students have been allowed to apply for an extension of the deadline due to the postponement of examinations in the winter semester of 19/20. Since it will probably not be possible to resume normal studies and examinations in the summer semester of 2020, the examination boards have decided to extend the above deadlines for all students as follows:

  • The deadline for taking the orientation examination will be extended by one semester each for WS 18/19 and WS 19/20 first-year students.  .
  • The deadline for taking the Bachelor's or Master's examinations (maximum duration of studies) will be extended by one semester in the winter semester of  20/21 for students in the highest permissible semesters.
  • If the study and examination regulations stipulate a deadline for taking the re-examination, this will be extended by one or two semesters, depending on the course of study.

Currently (June 17, 2020), the state government has introduced a bill to amend the state higher education law to extend the examination deadlines for all students by a flat rate of one semester.

The above shall be implemented centrally; there is no need to submit applications.


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When will the canceled examinations of the winter semester 2019/20 be resumed?

To carry out the examinations suspended in the  winter semester 2019/2020, KIT has developed a hygiene and safety concept that ensures the protection of all students and supervisors.  Exams that were canceled when KIT studies were suspended or were  scheduled to be regularly held until July 4, 2020  have been conducted since May 18, 2020  on rented premises such as the Gartenhalle and the Schwarzwaldhalle of Messe Karlsruhe. This exam situation will continue until July 4, 2020.

As soon as possible, students will be informed by their examiners or by those coordinating the examinations about the  concrete date for catching up as well as about other registration and implementation procedures. When preparing for examinations, please consider their possible start in May 2020.

Please note the following information for on campus exams:

  • Students sign the „Declaration on the Absence of a Suspected Corona Virus Infection in an Examination of Karlsruhe Institute of Technology (KIT)“ on the day of the exam and bring it along for the written examination.
  • Use of a mouth/nose cover (non-medical everyday mask, scarf, etc.) is urgently recommended to supervisory staff and examinees when entering and leaving the examination room. During the written examination, it may be taken off.
  • Before and after the written examination, students (examinees) are not permitted to gather in front of the lecture hall or building. After the examination, they are to leave the building separately and to go away quickly. Distance and hygiene rules must be observed at all times.
  • The instructions given by the supervisory staff must be obeyed.

Declaration on the Absence of a Suspected Corona Virus Infection in an Examination of Karlsruhe Institute of Technology (KIT):

https://intranet.kit.edu/downloads/declaration-examination.pdf

Deviating from the KIT study and examination regulations and due to the special situation with regard to the coronavirus (SARS-CoV-2), it is now possible to unsubscribe in writing for the current examination phase without giving reasons. Such a cancellation can be made by e-mail to the responsible examiner. No medical certificate is required.

Please note: If still possible, candidates are requested to deregister from the relevant examination in the campus management system.  Please do not deregister by email. If deregistering by email with your examiner, please use your KIT email address to ensure that your deregistration can be assigned clearly and securely.  Please state your matriculation number and the name(s) and number(s) of the examination(s) from which you wish to deregister.

In the case of questions regarding the First State Examination for the teaching profession, please refer to the FAQ of the Ministry of Education:

https://km-bw.de/,Lde_DE/Startseite/Ablage+Einzelseiten+gemischte+Themen/FAQS+Schulschliessungen (in German only)


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I would like to use the prior master's account. What are the current regulations?

With the prior Master's transfer account, KIT enables students to earn Master’s credits during their Bachelor's degree programs and have them credited later in their Master's degree programs. The prior Master's transfer account is limited to 30 ECTS points. In order to mitigate possible disadvantages due to the Corona crisis when changing from Bachelor’s to Master’s, the prior Master's transfer account is increased to an unlimited extent. Until further notice, this extension applies to the summer semester of 2020. A further prerequisite is that students meet the minimum requirements for the prior Master’s transfer account as laid down in the study and examination regulations applicable to their respective Bachelor's degree program. If you have  questions regarding the registration or crediting processes, please contact your academic advisors.


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Will laboratory internships and similar practical courses be resumed again?

According to Article 2 para. 1 of the Corona Ordinance, practical courses may be carried out on condition that (a) they require special laboratory or working space (e.g. laboratory internships, preparation courses) and (b) are absolutely necessary for the participants‘ progress according to the study and examination regulations and the module manual.

From May 25, 2020 such practical courses are allowed to be held on campus in compliance with the hygiene regulations and the safety distance. The KIT departments are currently preparing for this new situation and will keep students informed on ILIAS and/or the campus management systems. The departmental student advisory services are available for urgent questions.

Important information for students who participate in practical courses:

Declaration on the absence of a suspected Corona virus infection for participation in a practical course at Karlsruhe Institute of Technology (KIT):

https://intranet.kit.edu/downloads/declaration-practical-courses.pdf


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Will practical courses outside the KIT campus take place again?

Pursuant to article 2 Corona-VO, paragraphs 2 and 4 of the Corona Ordinance (as of June 2, 2020), practical courses may only be held if they (a) require special laboratory or work rooms (e.g. laboratory internships, preparation courses) and (b) are absolutely necessary for the participants' progress of the according to the study and examination regulations and the module manual. This now also applies to courses held outside the university premises.

As of June 2, 2020, practical courses (e.g. field courses) can be held outside the KIT campus in compliance with the hygiene regulations and the safety distance. The KIT departments prepare for this and will keep students informed via ILIAS and/or the campus management systems. Their responsible advisors are available for urgent questions. Important information for students participating in practical courses:

Declaration about the absence of suspicion of corona virus infection when attending a practical course on the campus of the Karlsruhe Institute of Technology (KIT):
https://intranet.kit.edu/downloads/erklaerung-praxisveranstaltung_extern.pdf ("Erklärung über den fehlenden Verdacht einer Infektion mit dem Coronavirus bei der Teilnahme an einer Lehrveranstaltung des Karlsruher Instituts für Technologie (KIT)"; temporarily only available in German)

Lecturers will find further information on the corresponding pages of SLE: https://www.sle.kit.edu/wirueberuns/informationen-corona.php


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When and how can I make up for my cancelled state examination?

All students whose state examination is due in the period of spring 2020 have to register bindingly at Landeslehrerprüfungsamt (LLPA) Karlsruhe by May 6, 2020, 4 p.m. In the email to Mrs. Christine Engelhardt (christine.engelhardt∂rpk.bwl.de cc: kristin.wolf∂rpk.bwl.de), please indicate whether you decide to take the spring or the autumn examination. A feedback by email is necessary in any case!

All further information can be found in the LLPA email, which all students registered for the examination period of spring 2020 have already received on April 24, 2020, and  in the relevant letter from the Ministry of Culture:

https://km-bw.de/site/pbs-bw-new/get/documents/KULTUS.Dachmandant/KULTUS/KM-Homepage/Pressemitteilungen/Pressemitteilungen%202020/1.%20State examination%20Letter%20to%20students.pdf 

Information on the handling of state examinations in the context of the current situation can also be found on the corresponding pages of the Ministry of Culture and the LLPA:

https://km-bw.de/,Lde/Startseite/Ablage+Individual pages+mixed+topics/FAQS+School closings
http://llpa-bw.de/,Lde/Startseite/Aussenstellen/1_+Staatspruefung+_+Gymnasium+and+vocational+schools

KIT‘s Center for Teacher Education (Zentrum für Lehrerbildung) also collects all information on the current situation relevant to KIT student teachers:
https://www.hoc.kit.edu/zlb/823.php 

 

When can I expect to be allowed to take an oral examination again?

In accordance with a decision of the Presiding Executive Committee Board of April 6, 2020, 06.04.2020, it will again be permissible from 20.04.2020 to hold  oral examinations of individual candidates, to the exclusion of the students and members of the department and the university,  faculty or university publicwill again be permissible from April 20, 2020. A maximum of twenty persons may be present in person at the examination, and the infection protection regulations applicable for the purpose of infection protection must be observed. According to the current Corona Ordinance, however, meetings for conducting examinations are only permitted if they cannot be replaced by the use of by examinations based on the use of electronic information and communication technologies. The examiners must therefore check in advance whether the exam can be conducted via video conference. and, if necessary, conduct the exam by this means. Please refer to information on oral examinations via video conferences (update to version 3 is underway).

The following exception is made with regard to the deadline for taking the preliminary exam: Students who do not take part in a scheduled  preliminary exam between March 13, 2020 and May 12, 2020 will receive a one-semester  extension for taking this exam upon request to the responsible examination board. The same applies if, during this period, the maximum duration of studies or a re-examination deadline are exceeded.


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I am studying in a degree program that is being phased out. What do I have to consider?

The deadlines for taking the last study and examination credits of the expiring diploma courses are regulated in the transitional regulations for Bachelor's and Master's courses. Upon expiry of these deadlines, the diploma courses of study have finally expired and there is no possibility of taking further examinations. The deadline regulations do not provide for an individual extension for individual students. If the deadline for taking examinations is to be extended for the remaining students of the diploma courses, an amendment of the study and examination regulations (SPO) is necessary. If you have questions, please contact your KIT faculty directly and not the examination boards.

The same applies to the deadlines for the last possible examination in the expiring examination regulations of the Bachelor and Master courses of studies, if the students of these courses of studies are to be enabled to take the examinations on the basis of the old study and examination regulations. In contrast to diploma students, students still enrolled in the "old SPOs" automatically fall under the new study and examination regulations when the examination deadlines expire, so that the regulations of the new SPOs apply with regard to examinations to be taken, deadlines, etc.

 The deadlines for taking the last examinations within the Diplom degree programs that are being phased out are stated in the transitional Bachelor's and Master's regulations. Upon expiry of these deadlines, the Diplom degree programs will not exist anymore and there will be no possibility of taking further examinations. The deadlines do not provide for individual extensions for individual students. The extension of examination deadlines for  the remaining Diplom students would require an amendment of the study and examination regulations (SPO). If you have questions, please directly contact your KIT department. Please do not contact  the examination boards.

The same applies to the deadlines for the last examinations based on expiring Bachelor’s and Master’s examination regulations, if the students in these programs are to be enabled to take examinations on the basis of the outdated study and examination regulations. In contrast to the Diplom  students, students still enrolled in the outdated SPO upon expiration of the examination deadlines automatically fall under the new study and examination regulations.  

 

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Will exams postponed due to the corona crisis have to be canceled or will students themselves have to cancel these exams online?

Students who have registered for exams with CAS-Campus or HIS-POS do not have to cancel the postponed exams for the time being. As soon as an alternative date for the exam has been found, it will be entered in the campus system. The semester’s contents will not be changed.  Students will be informed of the new date and shall cancel that date only  if they no longer wish to take the relevant exam. The status “registered for the exam“ will be resumed for students who have erroneously canceled the postponed exams already. A procedure for HIS exams is still being developed.


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What happens if the orientation internship for students is interrupted due to school closures?

According to a recommendation given by the Ministry of Education for the case of two thirds of the orientation internship (i.e. 10 days) having been completed, the missing five days do not have to be made up for at a later date. The KIT follows this recommendation.


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Will the deadlines for the final papers and term papers be extended?

The time for writing the current student papers (bachelor‘s, master’s, and diploma theses as well as term papers or seminar papers, etc.) was extended in the middle of March for the duration of the period during which the study program is being suspended. Since then, this formal suspension has been extended by stages by legal ordinance of the state government. The writing time will be adjusted for the last time  for the suspension valid until May 24, 2020 (i.e. for March 17 to May 24 = 69 days).
At KIT, summer semester studies were resumed digitally on April 20, and the KIT library has been open since April 27. Gradually, on-campus teaching, learning, and examination will be made available again.   Therefore, there will be no further general extension of the writing time beyond May 24th, even if a subsequent Corona regulation should stipulate a further suspension of studies. The examination board will decide upon request on individually necessary further extensions of deadlines. The general overall extension will be added to any such further individual extension.

 

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I am an associate lecturer. My compulsory-attendance lecture now had to be canceled. What can I do?

As a rule, associate lecturers are proven experts having their main jobs in the private sector and making  their extensive expertise available to teaching at the universities in the second place. In accordance with the Baden-Württemberg Ministry of Science, Research and the Arts, associate lecturers are therefore not regarded as employees or workers, but bear the risk of courses being canceled just like self-employed persons. A refund or compensation for hours lost is not provided for. However, it would of course be possible to switch to online teaching, which would then be paid as usual.  For further details, please get in touch with your contact person at the KIT faculties or other institutions.


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Will the cancelled courses of winter semester 2019/2020 be resumed?

In accordance with the Baden-Württemberg Corona Ordinance, studies at the universities will be suspended until further notice; studies that have already begun will be interrupted. The universities will decide on their own responsibility whether to make up for cancelled courses and examinations. Whether and to what extent a course has to be made up for upon the resumption of studies will be communicated in due time by the examiners.  


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Studies & General Issues

What does the Act of Baden-Württemberg on Universities and Colleges provide for in terms of the standard period of study?

The Baden-Württemberg government has decided to extend the standard period of study by one semester for all students enrolled in the summer semester 2020. This also extends the maximum period of BAföG support, which is linked to the standard period of study. This is intended to give students planning security and avoid corona-related hardships in their studies.

Further information can be found in the press release of the Ministry of Science, Research and the Arts Baden-Württemberg: https://mwk.baden-wuerttemberg.de/de/service/presse/pressemitteilung/pid/regelstudienzeit-wird-in-baden-wuerttemberg-pauschal-verlaengert/


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Why is there no so-called "discretionary semester" at KIT?

Since the suspension of the regular course of studies in March 2020, there have been discussions in Germany about the introduction of a "discretionary semester". On April 15, the state government of  North Rhine-Westphalia issued "guidelines on coping with the challenges posed to university life by the Corona virus SARS-CoV-2 epidemic" (Verordnung zur Bewältigung der durch die Coronavirus SARS-CoV-2-Epidemie an den Hochschulbetrieb gestellten Herausforderungen, in German only), which introduced the "discretionary semester" at North Rhine-Westphalian universities. Students there have their individualized standard periods of study extended by one semester and the summer semester is not counted as a term (irrespective  of a leave of absence). In addition, students will not be credited with failed exams, but will be allowed a "free trial". In North Rhine-Westphalia, exams taken and  considered "failed" or "insufficient" in the summer semester 2020 will be deemed not to have been taken.

The state government of Baden-Württemberg has been taking a different line and has not issued any such guidelines so that there is no legal framework that would allow Baden-Württemberg universities to proceed in the same way. At all universities in Baden-Württemberg, the summer semester 2020 is considered a term.

However, an amendment to the Act of Baden-Württemberg on Universities and Colleges, which is currently in the process of being passed, provides for general extensions of the standard periods of study and exam deadline for all students enrolled at a Baden Württemberg university in the summer semester 2020.

Due to the corona crisis, KIT has made its own regulations to ensure within the legal framework applicable in Baden-Württemberg that students will suffer as few disadvantages as possible through the summer semester 2020. See also the following FAQs:

Already before the corona crisis, KIT had arranged for its students to be particularly free in organizing their studies: For example, students who cannot come to KIT basically have the possibility to take exams in a modified form. § 6 (3) of the study and examination regulations allows for the type of examination to be changed in agreement between the examinee and the examiner. In addition, especially for students from abroad, there is the possibility to apply for a semester off in the case of travel restrictions, etc. According to § 14 (7) of KIT’s Admission and Enrollment Regulations, most of the exams can be taken during a leave of absence.


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Until when can students apply for the winter semester 2020/21?

Due to the corona pandemic and the resulting postponement of the Abitur examinations, the statutory deadline for restricted-admission Bachelor's programs was extended from July 15 to August 20, 2020. With a few exceptions (Bachelor of Science and Bachelor of Education Chemistry), all other deadlines remain unaffected. A detailed overview of the study courses and deadlines can be found here:
https://www.sle.kit.edu/downloads/Sonstige/Tabelle_Studiengaenge.pdf


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I have lost my part-time student job. Where can I get financial help?

The State of Baden-Württemberg provides a student emergency aid fund in the amount of one million euros for hardship cases, i.e. for students who have lost their part-time jobs due to the Corona pandemic.

From this emergency aid fund, the State will finance interest-free loans of up to 450 euros for the months of April and May, i.e. up to 900 euros in total, for students who can prove that they have not earned any money since April. Applications will be processed as quickly and unbureaucratically as possible. The student emergency aid funding measures will be implemented by the Studierendenwerke Baden-Württemberg. The emergency aid fund is a means to provide interim funding to students who are not or only partly eligible for existing aid and support programs. Students enrolled at the member universities of the Studierendenwerke Baden-Württemberg may apply for funding, if they can prove that they are in need due to lost earnings and do not receive any other sufficient payments, such as BAföG or scholarship grants.

The Federal Ministry of Education and Research also provides Deutsches Studentenwerk with 100 million euros for the emergency aid funds of the local student unions. This money is used to help students in verifiably particularly acute emergencies who need help immediately and who are unable to take advantage of any other support. The money for the emergency aid funds of the Studierendenwerke is allocated by the latter as a non-repayable support to students in particularly acute emergencies according to the usual strict regulations of the funds.

Students can apply for support from Tuesday, June 16, 2020, 12 p.m., at https://www.überbrückungshilfe-studierende.de/.

  • Students can apply for an interest-free loan from the KfW from the beginning of May. The interest-free loan amounts to up to 650 euros per month. The loan can be applied for online. A total loan volume of up to one billion euros can be activated.
     
  • The interim aid can be applied for at KfW from May 8, 2020 in the form of a loan that is interest-free in the initial phase. Foreign students can apply from June 1, 2020. The general conditions of the KfW Student Loan with a maximum monthly payment of 650 euros apply in principle. The reduced interest rate applies until March 31, 2021.
     
  • www.kfw.de/studienkredit-coronahilfe (in German only)

Further information at: https://www.sw-ka.de/de/finanzen/corona-faq_finanzen_1/


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Do I still have to pay tuition fees as an international student?

International students of the KIT can apply for a waiver of tuition fees at the International Students Office of the Business Unit International Affairs on condition that, due to the Covid-19 pandemic, they have got into an emergency situation after starting their studies and are therefore not able to pay the tuition fee. Applications for waiver of tuition fees may also be submitted for the winter semester 2020/21. In addition, students who are   unable to enter the country or who had to or have to re-enroll due to the cancelation of final exams in March and April 2020 are entitled to request waiver of the fee. Please ask at the International Students Office for the appropriate application form. Further information: studiengebuehren∂intl.kit.edu

http://www.intl.kit.edu/istudies/9638.php


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Can I be admitted to the Master's studies without Bachelor's degree?

KIT applicants (internal applicants) are advised to remain enrolled in their Bachelor's program until they have obtained their Bachelor's degree. It is possible to achieve  Master's credits in advance and have them credited later in the Master's program. External applicants are advised to remain enrolled in the Bachelor's program at their current university until they have obtained their Bachelor's degree. During that time, they may be enrolled as temporal students for a maximum of two semesters in a Bachelor's program at the KIT, which will prepare them for the consecutive Master's program. Thus, these students also have the opportunity to achieve master’s credits in advance.


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When can I borrow books from the library again?

Students and KIT members can use restricted book lending services of the library again from April 27, 2020 (no public service). The books must be ordered in advance from home via the online catalog and will then be available on the pick-up shelves within the next working days. The KIT library is open Monday to Friday from 9 a.m. to 3 p.m.

For infection protection reasons, there are no offers except for the pick-up shelves, book entry system, payment station, and return station on the east side. Reading desks, research PC, and the toilets will remain closed. In order to keep the risk of infection for the public and employees as low as possible, the ground floor in the new building of the KIT Library South was redesigned. Access to the library is on the east side, and the exit is on the west side. A security service ensures that no more than 20 users are admitted. Following the infection protection regulations requiring the wearing of masks when shopping and using public transport, library users must wear a non-medical everyday mask or a comparable mouth-nose cover when entering the KIT Library.

Please note: The loan period for borrowed media has been extended again by 4 weeks so that at the moment, users do not have to come to the library to return books.

The KIT Library offers a wide range of digital services to be used from home at any time via a VPN connection (virtual private communication network). This includes 57 000 electronic journals and 145 000 electronic books, all of which can be found in the catalog and used as PDF files on the KIT network. Suggestions for the procurement of additional electronic books can be made directly to the library: https://www.bibliothek.kit.edu/cms/literaturwunsch.php

An overview of all digital library services can be found here:
https://www.bibliothek.kit.edu/cms/english/corona-digital-media.php

https://www.bibliothek.kit.edu


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How can I use the KIT Library or the learning rooms and pool rooms?

In accordance with the ordinance of the state of Baden-Württemberg on infection-protection measures in connection with the Corona pandemic, all public assembly rooms are closed until further notice. For KIT, this means that learning rooms at the KIT Library South, KIT Library North, the specialized libraries on Campus South, the Learning Center, the specialized library DHBW Karlsruhe (FBD), and all learning rooms and pool rooms in other buildings are closed. We ask all students not to come to campus for studying.


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Whom can students turn to for psychotherapeutic help?

During the time of the Corona crisis, the Psychotherapeutic Counseling Center for Students (PBS) of Studentenwerk Karlsruhe will advise you on the phone and  can be reached as usual to make an appointment: Monday to Friday between 9 and 12 a.m. at 0721 933 40 60.

https://www.sw-ka.de/en/beratung/psychologisch/


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I will not be able to keep up with the prescribed period of study. Whom can I turn to for help?

The Conference of the Ministers of Education and Cultural Affairs has decided that students who are unable to achieve their credits due to the consequences of the Covid-19 pandemic and the resulting limited range of courses will not, in principle, suffer any disadvantages if exceeding the prescribed period of study. The KIT very much welcomes the fact that the federal states will encourage the federal government in finding flexible regulations for e.g. BAföG, family allowances, or health insurance that take into account the realities of student life in times of the Covid 19 pandemic. Please inform your relevant contact persons about this decision and, if necessary, ask for their goodwill until corresponding regulations have been implemented at the state level.

https://www.kmk.org/aktuelles/artikelansicht/kmk-sommersemester-2020-findet-statt.html


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I am an admitted international student. Can I enroll online?

International students are urged not to appear in person for enrollment. Instead, KIT offers to enroll online without personal presence. International students are to send all documents required in a single email to the officer responsible for them. Please refer to your admission letter for the name of your officer.


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How can I obtain the KIT library's and KIT department libraries' seals stating that I have cleared my library accounts prior to my being removed from the register of students?

Please fill in your route card digitally and then email it as pdf to the library staff. After checking your library account, the staff will digitally sign the card and forward it to the Students' Services that store the names of authorized signatories in a data base. The Students' Service will then process your removal from the register of students. If you do not yet have a pdf route card, you can find one here: https://www.sle.kit.edu/imstudium/exmatrikulation.php


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More information and contact persons

 

 

In case of a justified reason, KIT members are free to call the company physicians, the general practitioner, or the health authority for personal telephone consultation.

Questions relating to work at home are answered by your superior and the officer responsible for you at DE PSE. Here, we are focusing on the more intensive use of existing possibilities of telework or mobile working.

Lecturers having questions with respect to examination legislation may contact their departments or DE HAA.

Students are free to contact their lecturers, the deans’ offices, or the staff of the Students Office.

Suggestions for the maintenance of this FAQ can be directed to Monika Landgraf monika.landgraf∂kit.edu (SEK-Gesamtkommunikation) and Denis Elbl denis.elbl∂kit.edu (SEK-GK).

If you have any further questions, contact the Head of the Crisis Unit, Boris Stegmaier (Safety and Environment Staff Unit SUM), and his deputy for the crisis team Gerhard Frank (SUM): corona∂sum.kit.edu