FAQs Regarding Your Application

You Have Questions? We provide you with clear answers and offer accessible support right from the start. In our FAQs about applying to KIT, you will find everything you need to know about our application process, the requirements, and your next steps. 

General Information Regarding Your Application

Which Form of Application Does KIT Prefer?

Please use our online application via our Application Portal whenever possible. Applications via email or in writing will be only accepted in exceptional cases.

How Long Does It Take to Fill Out the Online Application Form? 

Entering your information will usually take five to ten minutes.

What Are the Technical Requirements for the Online Application?

PDFs are ideal. Word, PPT, JPG, PNG, and GIF files are also acceptable. Individual files should be no larger than 10 MB, and the entire application should not exceed 20 MB.

For optimal performance, we recommend using a modern web browser such as Google Chrome, Mozilla Firefox, or Microsoft Edge.

What Documents Should My Application Include?

Your application should include at least a current résumé as well as relevant certificates and supporting documents (e.g., academic degrees, employment references).

How Long Does the Application Process Take?

The application process, starting with the submission of your application and ending with a potential offer of employment, can vary depending on the position, the volume of applications, and the review process. However, you should generally expect to hear back within two to three months.

Please note: The review process does not begin until after the application deadline has passed.

Submitting Your Application

Who Should I Send My Application To?

Please send your application to the contact person from the department or Human Resources listed in the job posting (see the contact information in the respective posting).

How Can I Get in Touch with a Contact Person Directly?

You can find the contact information directly in the respective job posting. The relevant contact persons are listed there along with their email addresses and phone numbers.

Can I Make Changes or Additions to My Application After Submitting It?

Yes. If you applied through the online portal, you can add to or update your application materials during the application period, but only via email and not online via the application portal. If you have any questions, please contact the Human Resources (PSE) representative listed in the job posting.

Will I Be Sent a Confirmation of Receipt?

Yes. After submitting your online application, you will automatically receive a confirmation via email. For applications submitted via email or in writing, you will also receive a confirmation of receipt via email. 

Can I Withdraw My Application?

Yes. Please inform the contact person from the department or the Human Resources (PSE) if you wish to withdraw your application.

How Accessible is the Application Process?

KIT is actively committed to accessibility and equal opportunity. If you need assistance with the application process, please feel free to contact the Representatives of Disabled Employees or the Human Resources (PSE) contact person listed in the job posting.

Special Application Situations

How Do I Submit an Unsolicited Application to KIT?

If no suitable position is currently advertised, you can submit a unsolicited application using our online form for unsolicited applications. Please indicate a specific career goal. Your application documents will remain in the applicant pool for three months.

Can I Apply for More Than One Position at the Same Time?

Yes, that is possible. Please tailor your application specifically to each position.

Are There Job Openings for International Applicants?

Yes. We assist you with the recognition of foreign degrees and, through our Welcome Service, offer help with questions regarding visas, residency, and work permits.

How Do We Handle Foreign Degrees?

Your degree will be reviewed to determine if it corresponds to a German qualification. If necessary, we will guide you through the recognition process.

In Which Language Can I Apply?

Applications may be submitted in German or English. We welcome applicants from all linguistic backgrounds.

What Language Skills Are Required?

The required language skills depend on the specific position. Generally, a solid command of German or English is expected; details can be found in the respective job posting. 

Selection Process

How Does the Selection Process Work?

After the application deadline, we review your application documents for completeness and relevant qualifications. Candidates who are suitable for the position and stand out from other applicants will be invited to a personal interview. In some cases, a second round of interviews may follow.

How Can I Prepare for the Interview?

How Can I Track the Status of My Application?

There is currently no publicly available application tracking system. If you have any questions, please contact the Human Resources (PSE) representative listed in the job posting directly. 

Will My Travel Expenses for Job Interviews Be Reimbursed?

Unfortunately, as a general rule, no: Travel expenses for job interviews at KIT cannot be reimbursed. We appreciate your understanding.

What Happens If My Application Is Incomplete?

If important documents are missing, the Human Resources Business Unit will contact you. Please make sure your application is complete and accurate to avoid delays or disqualification on formal grounds. If you still wish to submit additional documents, you can email them to the contact person from the Human Resources Business Unit (PSE) listed in the job posting.

What Happens to My Data After I Apply?

Your data will be processed strictly in accordance with legal requirements and automatically deleted after the statutory retention periods expire, provided you are not hired.

How Long Will My Data Be Stored If I Am Not Hired?

Your data will be automatically deleted 100 days after the conclusion of the process in accordance with applicable data protection regulations. For unsolicited applications, deletion occurs after three months – unless you consent to longer storage.