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FAQ Relating to the Corona Virus

KIT is prepared and capable of acting. Here are the FAQ answered by the Crisis Unit.
Key visual corona virus

Updated on May 29, 2020 on the topics Special Leave for Childcare and Practical Courses outside the KIT Campus.

Your health is our top priority. To prepare the KIT in the best possible way for a potential crisis by Corona infections in the district of Karlsruhe, the Executive Board of KIT has set up a Crisis Unit as a preventative measure. In this Crisis Unit, all heads of the relevant organizational units are working together. The Crisis Unit is constantly observing the changing situation and will provide information on imminent measures on the KIT homepage, the “Studying” website, the intranet (employees portal), the students portal, and other channels, if applicable.

Deutsche Version


General Questions

 

What is the status quo of the bistro and canteen on Campus North and the cafeterias and canteens on Campus South?

The Casino - the canteen on Campus North - can be used again under certain conditions from May 18, 2020 Opening hours are from 11:30 a.m. to 2 p.m. Tables will be arranged so as to allow compliance with the 1.5-meters distance rule during meals. This distance will be provided for both between the tables and at tables with two opposite seats. Please respect the prescribed seating arrangement and do not change it arbitrarily. In addition, we ask you to ensure sufficient distance on the canteen lanes, in front of the lunch counters, cash desks, and return-of-dishes counter, and to wear a private everyday mask.

Unfortunately, the new seating arrangements allow only about a third of the usual number of seats. In order to nevertheless give as many persons as possible the opportunity to have their lunch at the canteen, we ask you to try to eat during off-peak hours and limit your lunch time to half an hour. If necessary, access to the canteen will be regulated during peak hours.

From May 18, 2020, you can choose again from three dishes. Take-away meals are available as usual at the lunch counters. There is no need anymore to order in advance.

The current menu can be viewed at https://www.aserv.kit.edu/downloads/Speiseplan_englisch.pdf

The bistro at Campus North is open on weekdays from 7:00 a.m. to 3:00 p.m. in accordance with the Baden-Württemberg Corona restrictions and similar to other shops: Only take-away or to-go food, only packaged food and beverages, and food from the minimarket. You are not allowed to eat and drink inside the bistro or directly outside it. According to the Corona regulations, wearing of your private everyday mask in the bistro is obligatory. To avoid unnecessary contact with other persons, access to the bistro is via the terrace on the south side, whereas the exit is via the east side facing building no. 141. Please keep to the 1.5-meters distance rule in the bistro and, if necessary, in the waiting area outside.

Access to the vending machines in the canteen on Campus North is possible at any time for KIT members.

The guest canteen on Campus North and the restaurant at Gastdozentenhaus on Campus South as well as its catering service will remain closed until further notice.

Read more: https://www.aserv.kit.edu/english/1133.php

The Studierendenwerk has reopened the Cafeteria at Adenauerring with a limited menu, i.e. TO GO only (Mon - Fri. 8-14, from Wednesday, lunch to go 11-14). All other catering facilities will remain closed until further notice. For current information, please refer to https://www.sw-ka.de/de/presse/covid-19


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I am an external service provider (contractor/partner company) of KIT working on campus. What do I need to consider?

In order to protect the health of all persons involved, please make sure that the recommendations by Robert Koch Institute and the health authorities as well as the Corona Regulations of the state of Baden-Württemberg are observed:

Employees of external companies must not suffer from fever, cough, cold, or sore throat when working in KIT facilities. Furthermore, they must not have had contact with people who tested positive for Covid-19 during the past 14 days. If any such contact becomes known after work has been started, the KIT contact person must be informed immediately. Vice versa, your KIT contact person will inform you if any of the persons you have been working with  at KIT have tested positive (this will be done in line with the Health Office’s procedure of contact person tracking  in the case of a proven corona infection).

One of our new basic standards in Corona times is the compliance with infection protection (distance, small groups, washing hands, sneezing and coughing etiquette) in accordance with the requirements of the Corona Regulations of the State of Baden-Württemberg. Depending on the conditions at the workplace, protective measures may therefore be necessary, which you should take in consultation with your contact person (the relevant specialist officer, for example). Please note: KIT cannot provide external companies with personal protective equipment.


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Why are the buildings on Campus South, West, and East locked?

Public access to the campuses is very limited according to the public Corona regulations. With the exception of approved courses, meetings of more than ten persons remain prohibited. Therefore, access for persons from outside the institute and the public is regulated. Contact and information points for students and staff have switched their advisory services to telephone, email, and mail (and, if necessary, to the Microsoft Teams software). For this reason, access is no longer needed by persons from outside of the respective institutes and the public and is restricted to staff members. Guests and service providers with an appointment should contact their contact person in the building in advance by telephone or, if necessary, on the site via intercom to gain access.

Employees can still access the campuses via the SIPORT system (KITCard) (corresponding to the access options for nights and weekends). If necessary, additional authorizations can be requested promptly via DE FM (gm3-ses-cs∂fm.kit.edu).


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What does a curfew mean for KIT?

The curfew restrictions imposed by German authorities so far are aimed at preventing "groupings/gatherings and personal contacts" in public space in order to break the chains of infection. In the cases of curfews known to date, shopping, visits to the doctor, and going to work are still permitted in Germany. The way to your workplace at KIT, hence, is permitted and not subject to official restrictions.

The current restricted operations of KIT consequently would not be affected by this type of curfew. The measures to restrict personal contacts at KIT as set out by the decrees and ordinances of the state government (CoronaVO) remain in force.

We ask employees to always have their KIT cards with them when going to or leaving the KIT campus in order to make it credible that they are on their way to/from work, if necessary. In the meantime, the temporary ban on entering Eggenstein-Leopoldshafen has been lifted.

In the unlikely event that the official curfews should be tightened, the crisis team is in contact with the public order office. To ensure essential operating and service processes and, if necessary, emergency operation at KIT, the necessary staff would in this case be provided with appropriate certificates (colloquially "passes"). If essential processes in your organizational unit are endangered by a curfew prohibiting access to work, discuss the situation with the head of the organizational unit, who will then contact the crisis management team if not already done.


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What is recommended from the medical point of view?

The Corona virus has arrived in Germany. Prevention and Attention are required, please follow the advice of the experts: 

In general:

  • Reduce the number of personal contacts.
  • Wash your hands regularly and thoroughly.
  • Do not touch your face in general, as pathogens enter the body via the mucous membranes of the mouth, nose or eyes.
  • Cough and sneeze in disposable handkerchiefs, which you can dispose of quickly, or in the crook of your arm if necessary.
  • If possible, keep a distance of 1,5 meters from the other party.
  • Let your meetings take place in larger, well-ventilated rooms or organize telephone or video conferences (e.g. using Microsoft teams or the DFNconf service of DFN-Verein (as long as capacity is sufficient)).

Everybody can help contain infectious diseases. Please note the information on the following websites:

In case of a justified reason, KIT members are free to call the company physicians, the general practitioner, or the health authority (Gesundheitsamt) for a personal telephone consultation.
For all questions regarding the Corona virus, the State Health Authority has established a hotline, via which citizens are given advice. Call 0711-904-39555 on working days between 9 and 16 hrs.


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Where and how is the risk of contracting the novel Corona virus (SARS-CoV-2) highest? How rather not?

Corona viruses causing respiratory diseases are primarily transmitted via secretions distributed by ill persons to people in their vicinity when they cough or sneeze. If these infectious secretions reach the hands of a person in the vicinity, who then touches its face (i.e. mouth, nose, or eyes), the virus may be transmmitted in this way. Good hand hygiene therefore is an important part of prevention.

Transmission via inanimate surfaces, by contrast, has not yet been documented. Hence, infection with the Corona virus via surfaces of e.g. imported goods, mail, or luggage appears unlikely. (Secretions transmitting viruses via the pathway mentioned above may adhere to surfaces in the direct vicinity of a symptomatic patient for a short term only). In general, thorough hand washing as recommended by the Federal Center for Health Education (BZgA) is an important element of personal hygiene and can protect you also against a variety of other infections, such as gastrointestinal diseases.

The RKI continuously updates latest information on the Corona virus: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Steckbrief.html

Droplet infection appears to be the main transmission route. Smear infections or infections via the conjunctiva are theoretically possible, but very unlikely. Due to these facts, the authorities recommend to focus prevention on personal protective measures. As in case of influenza and other respiratory diseases, observation of coughing and sneezing rules, good hand hygiene, and social distancing also protect you against transmission of the novel Corona virus. Shaking hands should also be avoided.

https://www.infektionsschutz.de/coronavirus-sars-cov-2.html


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Where can I find information about the Corona pandemic in other languages?

The Federal Government's Integration Officer provides up-to-date information in various languages on the following website:

https://www.integrationsbeauftragte.de/ib-de/amt-und-person/informationen-zum-coronavirus


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Questions from Employees

Work

Relatives

Abroad

General

 

Work

What does the gradual return to regular business operations mean for mobile working from home?

We all at KIT are facing the challenge to find a way to gradually resume regular operations in compliance with legal framework conditions and infection protection requirements while living a "new normal" in Corona times.

For this reason, the Executive Board has adopted the "Regulations on KIT Operations in Times of the SARS-CoV-2 (Corona Virus) Pandemic.“ These regulations clearly focus on the protection of all employees, members, guests, partners, and students of KIT.

One of our new basic standards in Corona times is compliance with infection protection (distance, small groups, washing hands, sneeze and cough etiquette). Depending on the conditions at your workplaces, additional protection measures may be necessary. These measures will be implemented by the heads of the organizational units after a risk assessment. Among them are substituting, technical, organizational, and person-related measures - with exactly this order of priority - according to the so-called STOP principle. Examples of STOP measures to maintain the basic safety standard are mobile work, work of employees in separate individual offices, and alternating presence of staff members.

Hence, superiors may continue to permit mobile work whenever this is considered necessary to comply with the infection protection requirements. Of course, the limited opening of daycare centers and schools and the associated gaps in childcare may also be reasons for mobile work until further notice, provided this has been agreed upon with your supervisor.

https://intranet.kit.edu/6054.php (in German only)
 

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I have applied for leave of absence and flexitime. Am I allowed to cancel?

According to a letter of the Ministry of the Interior of Baden-Württemberg dated May 4, 2020, leave of absence already approved can be canceled only for special reasons. It is not sufficient to indicate that leisure activities or vacation possibilities are not sufficient due to the current situation.

Leave of absence from the year 2019 will have to be taken by September 30, 2020. A carryover beyond September 30 is only possible if permitted in accordance with statutory or collective bargaining regulations, for example, if a vacation demonstrably planned up to September 30, 2020 could not be taken due to illness. Please plan your leave of absence in good time in consultation with your colleagues and superiors.
There can be no leave-of-absence credit/cancelation in favor of a paid leave of absence, for example for childcare for a period of ten days, or as a risk patient.

Flexitime applied for can be canceled also. Please note, however, that on June 30, 2020, all flextime hours exceeding 40 hours will be cut in accordance with the "Dienstvereinbarung zur Gleitenden Arbeitszeit” (works agreement on flexitime (in German only). You are not allowed to carry over extra hours beyond June 30, 2020.


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Mobile working from home is new to me. Who can advise me on technical, organizational, health and psychological matters?

Technical questions on the setup of home office and mobile work are answered by SCC, the Information Technology Center at KIT. SCC websites on access, programs, video conferences, e-mails, cyber security, etc.: https://www.scc.kit.edu/en/homeoffice.php

Not only for companies, the "First Aid Kit for Successful Distributed Working" of KIT‘s Institute for Information Systems and Marketing provides numerous practical tips and recommendations concerning, for example, communication rules, home office mission statement, the proper attitude or the right team spirit:
https://www.kompetenzzentrum-usability.digital/angebote/demonstratoren/social-distancing-social-awareness/erste-hilfe-kit-fuer-erfolgreiches-verteiltes-arbeiten

The KIT Health Network provides ergonomic tips and assistance for healthy working (not only) at home:
http://gesundheit.net.kit.edu/296.php

The KIT Health Network provides ergonomic tips and assistance for healthy working (not only) at home:
http://www.kmb.kit.edu


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How can I currently arrange job interviews?

We are all encouraged to limit personal contacts in the real world to the necessary extent. So it is obvious to move business processes like the job interview to the virtual world online. The DE PSE and the Data Protection Unit have compiled a list of things to be aware of here: https://intranet.kit.edu/6042.php


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How can I get in touch with my contact person at Human Resources (Personalservice PSE)?

In view of the special situation, KIT Human Resources (Personalservice PSE) currently receives an enormous number of inquiries. In order to be able to answer as many of your telephone inquiries as possible, but also to be able to cope with all other tasks and problems at the same time, PSE now offers  telephone consultation only. You can contact PSE on the phone from Monday through Friday from 9 to 11 via the contact persons‘ regular office numbers, even if some of them work from home.

Outside office hours, PSE is of course available by email and, if necessary, by phone outside the above-mentioned hours if pre-arranged  by email. Before you call or write, please check if answers to your questions can be found in the updated FAQ on the KIT homepage. Please kindly understand that PSE must take these measures to be able to work and to process your inquiries effectively during this special situation.


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I am at home office and take part in flexitime. How do I get my times credited?

If you share data with ESS/MSS, enter your times using the clock-in/out corrections and have them approved by your supervisor using the system

If you do not participate in ESS/MSS, and are still on campus occasionally, please note down your daily working hours for one working week and have the list signed by your supervisor. Then scan and email the weekly total of your working hours to the time management staff at PSE-Zeitwirtschaft, stating your personnel number. Time reports can also be sent to PSE-Zeitwirtschaft as collective Business Unit or Staff Unit lists via the relevant secretariat.

If you do not participate in ESS/MSS and will not be coming to campus for the foreseeable future, please note your daily working hours for one working week in a list (Word/Excel) and email it to PSE-Zeitwirtschaft with your supervisor in CC. Time reports can also be sent to PSE-Zeitwirtschaft as collective Business Unit or Staff Unit lists via the relevant secretariat.


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Information concerning LBV (State Office for Salary).

Due to the dynamic development in connection with the coronavirus, LBV has been closed for visitors since Wednesday, March 18, 2020, until further notice. KIT Employees who wish to contact LBV are requested to make inquiries via the customer portal. In particular, aid applications should be submitted via "Aid Online", since these digital applications can be processed more easily in telework. You will find the link to "Beihilfeantrag-Online" (Aid Online) in the customer portal under the menu item "Service".

 

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My user certificate for secure digital communication is expiring. How do I get a new one?

The certification authority of SCC has adapted its procedures to minimizing the risk of infection. It provides information on the current process at: https://www.ca.kit.edu/english/index.php


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Relatives

This correction was made due to the current Corona virus notices by the Baden-Württemberg Ministry of the Interior and Ministry of Finance, which provide that special paid leave or leave of absence for childcare shall be granted only until May 29, 2020. Even the current Ministries’ information of May 27, 2020 does not provide for an extension of such special paid leave or leave of absence for childcare. 

The KIT employees will thus no longer be allowed to take special leave for childcare or the care of relatives after May 29, 2020. Should you encounter serious problems with reconciling work with family and care, please contact your supervisor to find out whether you can extend work from home. Before contacting your superior, please check whether you have used up your 2019 leave allotment and your flexitime.

In order to enable flexible work, there will be no core time rules for affected employees until June 15, 2020.

Particular hardship cases:  

In these cases (e.g. single parents without childcare possibilities), employees may be granted leave with continued payment above the general pay scale until further notice, provided that the employees concerned have neither working time credits nor remaining leave. Such leave must not conflict with official business.   Your supervisor must provide evidence of the circumstances causing hardship and of the lack of childcare possibilities in an application to be submitted to the time management staff.

Employees who have to look after their children themselves due to the closure of schools or childcare facilities and who suffer loss of payment due to the resulting absence from work have a statutory right to compensation in accordance with § 56 (1a) IfSG.

This compensation currently amounts to 67% of the loss of payment incurred, up to a maximum of €2,016 per month for a maximum of 6 weeks. Based on a regular weekly working time of five days, six weeks correspond to 30 working days. The granted period of up to 20 working days (in the case of a five-day week) with continued full payment corresponds to a compensation claim of 67% of a loss of payment for 30 working days.

Hence, if the 20 days of paid leave have been claimed already, the entitlement to compensation according to Section 56(1a) IfSG shall be exhausted. Before the claim for compensation can be asserted, working time in credit and residual leave of absence  from the year 2019 must have been taken.

Please note that no statutory compensation is provided for during periods when schools and childcare facilities are closed anyway.

For claiming compensation in accordance with § 56 (1a) IfSG, it is mandatory that

  • the relevant community facility, such as daycare center, parent-child initiative (or similar), or school, has been closed in response to the spread of COVID-19,
  • the children affected by the closure are under 12 years of age,
  • an alternative care of the child or children cannot be guaranteed,
  • there are no official reasons for not granting the above. Coordination with the superior is necessary,
  • priority is given to the possibilities of mobile working. Paid leave may only be granted if  the employee is not able to work from home or to work on campus. Employees who, in spite of  the need for childcare, can contribute a significant portion of their target working hours (e.g., proportional work from home or work on campus) will continue to be given leave of absence within the scope of their individual target working hours,
  • working time in credit (overtime, overtime and flexitime credits) and leave of absence from the year 2019 are taken first (§ 29 para. 3, clause 2 TV-L/ TVöD, in German only).

Please use this form to apply.

If, after having exhausted these possibilities (if necessary, using the hardship regulations), further days off are required for childcare, a short-term leave of absence from work with a waiver of payment can be granted, § 29, Subsection 3, Sentence 2 TVöD, or special leave according to § 28 TVöD.

Neither for civil servants nor for employees covered by collective bargaining agreements is there a need to take their leave of absence or special leave in one piece. It is possible to take individual days. If the regular weekly working time is not distributed over five working days, the proportion increases or decreases accordingly.

Illness of your child: If your child falls ill, you will be granted ten days of paid leave for childcare according to § 45 para. 2 SGB V (German Social Security Code V) upon presentation of a corresponding certificate via the statutory health insurance companies.


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I have relatives in need of care. Now their nursing staff is not available or their care facility is closed according to authorities' instructions. What can I do?

If you have to stay at home due to closure of a care facility for the care of close relatives because care by other family members does not exist, the regulations for granting paid special leave or leave of absence for childcare in accordance with the current developments regarding the Corona virus shall apply accordingly. This also applies if a full-time nurse can no longer be employed due to the spread of COVID-19.

Please also note that in accordance with § 2 para. 1 of the Pflegezeitgesetz (home care leave act, in German only), employees have the right,  to take up to ten days off without continued payment in order to organize appropriate care for a close relative in an acute care situation. Pursuant to § 44a, subsection 3, sentence 1, SGB XI (German Social Security Code XI), employees are entitled to a care support allowance for the lost payment. You can apply for this at your relative’s public health care or nursing care insurance. Please contact the public health care or nursing care insurance directly in order to clarify whether the prerequisites for your short-term inability to work are met according to § 2 of the Pflegezeitgesetz, and to receive your care support allowance.

Please note that civil servants who have to organize or provide for nursing of a close relative  within the meaning of section 7 (3) of the Pflegezeitgesetz must be granted special leave with continued payment of their salaries for up to nine working days for each relative in need of care.


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Who will confirm my compulsory workplace attendance if I want to make use of the extended emergency care for my children?

The emergency care options in Baden-Württemberg were expanded by letter from the Ministry of Education and Cultural Affairs of April 20, 2020. Basically, children with both parents or the single parent working outside home and being considered indispensable by their employers shall be entitled to emergency care. A further condition is that care through family members or other forms of care are not possible. Parents must present a certificate from their employer and confirm in writing that care through family members or other forms of care are not possible.

If your work at KIT requires compulsory attendance, please contact your supervisor. “Compulsory attendance“ usually means that your workplace is not home office-capable. Since emergency child care places are currently only available to a limited extent, we ask you to handle your application particularly responsibly. Please consider that there may be colleagues who may be even more dependent on the possiblility of applying for emergency child care. If you have agreed with your supervisor regarding your compulsory attendance, he or she will fill in this form for you.
Please check with your local authorities to see if there are any other application forms to be completed and where these should be sent. This may vary depending on where you live.

We would like to inform parents whose children normally use one of KIT’s day care centers that we are currently in negotiation with the reponsible institutions and will give you further details as soon as possible. We kindly ask you for a little patience. If you are in need of emergency child care, please send a short email note to the family assistance team at PEBA: antje wiggenhauserAoc7∂kit edu 


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Abroad

I live in France and Work at the KIT. How can I get a workplace certificate?

If you live in France and work in Germany (with German or French citizenship), you are allowed to work on campus again from April 20, 2020. Please contact your personnel officer at PSE to obtain a "workplace certificate - L'attestation de l'employeur" signed by KIT. We will scan and email the completed document to your kit.edu address. Please observe the relevant regulations: You must not interrupt your journey to the workplace (for example, for shopping or leisure purposes), and you must not go to places other than your workplace. Violations will be punished by the police and the regulatory authorities with a fine. Please keep informed of the changing official regulations. When crossing the border from France to Germany, it is currently mandatory to carry the following documents in addition to your identity card or passport.

Persons who do not comply with these regulations will be fined at least 135 euros, or up to 1,500 euros in the event of recurrence.


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I have just come from abroad. What shall I do?

Persons entering Germany from another country have been obliged to directly self-isolate at home for 14 days and to notify the responsible Health Authority according to an ordinance of the Baden-Württemberg Ministry of Social Affairs. Since May 16, 2020, the Member States of the European Union as well as Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland have been exempted from this regulation, provided that the number of newly infected cases in relation to the population is below the number of 50 cases per 100 000 inhabitants cumulative over the last seven days.

KIT employees to whom this regulation applies should work from home, if possible, in agreement with their superior.

https://sozialministerium.baden-wuerttemberg.de/fileadmin/redaktion/m-sm/intern/downloads/Downloads_Gesundheitsschutz/200410_SM_CoronaVO_Einreise.pdf

https://www.baden-wuerttemberg.de/fileadmin/redaktion/dateien/PDF/Coronainfos/200409_Vierte_VO_der_LReg_zur_Aenderung_der_CoronaVO.pdf

If you are working from home, please do not enter the KIT premises and do not contact your colleagues for collecting or handing over work documents. Observe the home quarantine rules of the Health Authority. The primary goal of this precautionary measure is to interrupt a possible chain of infection.

If you cannot work from home, your superior and the responsible officer of DE PSE arrange for a paid leave from work for a period of 14 days.

In case civil servants (Beamte) have been infected by the Corona virus, they have to stay away from office. Civil servants, who are suspected of having been infected by the Corona virus and are put into quarantine by a doctor’s order or by order of the Health Authority, are fit for duty in the medical sense, but are prevented from fulfilling their duties by legal or factual reasons according to Article 68, par. 2, cl. 1, LBG BW and, hence, have to stay away from office. If telework or mobile work is not feasible or reasonable, special leave with continued remuneration according to Art. 31 AzUVO may be granted depending on the special circumstances of the individual case until final clarification of the health status.

The Medical Services provide persons returning from travels with latest health recommendations.


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I expect guests from abroad. What is to be considered?

(International) exchange enriches scientific work on all levels. In view of the current situation, however, external visitors should no longer be received at KIT. Any activities involving external visitors should be canceled or postponed until further notice.

In particular, persons entering Germany from another country are obliged to immediately self-isolate at home for 14 days and to notify the responsible Health Authority (Ordinance of the Baden-Württemberg Ministry of Social Affairs). Since May 16, 2020, the Member States of the European Union as well as Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland have been exempted from this regulation, provided that the number of newly infected cases in relation to the population is below the number of 50 cases per 100 000 inhabitants cumulative over the last seven days.


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I plan a business trip. What must I consider?

The Federal Foreign Office generally advises to refrain from traveling outside of Germany, as it cannot be excluded that local authorities will impose quarantine measures at your destination after entering the respective country or during your stay there. According to an ordinance of the Baden-Württemberg Ministry of Social Affairs and Integration, persons entering Baden-Württemberg from a country outside of the Federal Republic of Germany are obliged to immediately self-isolate at home for 14 days and to notify the competent health Authorities. Since May 16, 2020, the Member States of the European Union as well as Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland have been exempted from this regulation, provided that the number of newly infected cases in relation to the population is below the number of 50 cases per 100 000 inhabitants cumulative over the last seven days.

https://www.baden-wuerttemberg.de/de/service/aktuelle-infos-zu-corona/verordnung-fuer-ein-und-rueckreisende

Due to these restrictions, business trips abroad should be carefully planned. Please discuss possible alternatives, such as postponement or video conferencing, with your superior.

For business trips within Germany, it has to be clarified how protection against infection can be ensured in accordance with the “Regelung über den Dienstbetrieb des KIT in den Zeiten der SARS-CoV-2 (Corona-Virus) Pandemie“ (guidelines on the course of business at KIT in times of the SARS-CoV-2 (Corona virus) pandemic). Please contact your superior to discuss possible protective measures.


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General

I have completed my work as a volunteer during the Corona pandemic. What needs to be considered?

In view of the expanding corona pandemic, you as a member of KIT, and thus of the civil services, are allowed to voluntarily help out in authorities, offices, and organizations outside of KIT. If you have finished your work as a volunteer and have been helping out in an area where you were exposed to an increased risk of infection with the corona virus (e.g: work in outpatient clinics or nursing homes with possibly infected persons), please do not return immediately to your KIT workplace. Please contact either the KIT Medical Services (by phone or email) or the Health Office for a consultation to determine whether an immediate return to the workplace can be recommended without restrictions or whether a domestic quarantine is recommended first. If such a domestic quarantine is recommended, please clarify with your supervisor whether you can work from home. Please do not regard this measure as a prevention from helping of persons whose willingness to make a personal contribution in a crisis situation must be appreciated unconditionally. This precautionary measure is necessary rather to contain the spread of the virus and to protect persons at the KIT and other persons from infection.


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Do meetings and appointmens at KIT have to be canceled?

According to the Corona Regulations of the State of Baden-Württemberg (CoronaVO), "events and other gatherings of more than ten people [...] outside of public spaces are prohibited". Personal appointments and briefings are permitted at KIT if they are necessary to maintain the course of business at KIT or its organizational units. When assessing the respective necessity or urgency,   the relevant type and importance of the appointment or meeting, the group of participants, and the location must be taken into account.

The “Regelung über den Dienstbetrieb des KIT in den Zeiten der SARS-CoV-2 (Corona-Virus) Pandemie“ (guidelines on the course of business at KIT in times of the SARS-CoV-2 (Corona virus) pandemic), which are available to all heads of the organizational units, always apply at KIT. Our new basic standards applicable in corona times include the compliance with infection protection (distance, small groups, washing hands, sneezing and coughing etiquette). Depending on the conditions at the workplace, protective measures may therefore be necessary, which the management of the organizational units will take after having assessed the risk at the relevant workplace or after having discussed the individual situation. 

If necessary, the risk of infection can be reduced with appropriate measures. Such measures could be: Raising the awareness of participants in the run-up of meetings, communication or posting of rules of conduct, regular airing of rooms, larger rooms, and more.

Where possible, holding digital meetings should be preferred to face-to-face meetings. The Microsoft Teams software for online collaboration of groups of employees (chats, meetings, video conferencing, taking and reading notes, joint file editing and exchange, and to-do's) is available at: https://www.scc.kit.edu/dienste/ms-teams.php

For scientific users, the DFNconf service of DFN-Verein offers video, audio, and web conferences (while capacities last).


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I am in a risk group. What are my possibilities regarding my work at KIT?

In times of Corona, all of us at the KIT are jointly faced with the challenge of establishing a “new-normality“ way of gradually resuming regular life in compliance with the legal framework and the necessary infection protection measures.

Our new basic standards in times of Corona include the compliance with infection protection (distance, small groups, handwashing, sneezing and coughing etiquette). Depending on the conditions at your workplace, additional protective measures may be required. After workplace risk assessment, these will be provided for by the management staff of the relevant organizational unit. The Medical Services (MED) or Experts for Work Safety  (FAS) can be consulted too for workplace risk assessment.

It is not possible, moreover, to give a general answer to the question as to whether a specific person is exposed to an increased risk of a serious course of disease due to certain pre-existing conditions. An individual assessment by a physician, taking  into account both the individual health requirements and the working conditions, is necessary. In cases where there is a possible individually increased risk of a serious course of COVID-19, the Medical Services (MED) are also available for occupational health consultation/preventive care.


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What am I supposed to do, if I or members of my household have been put in quarantine by order of authority?

A quarantine order is issued by the local health authority. The orders given by the health authority must be obeyed. Only if an official quarantine order has been issued by the authorities, is the respective person entitled to continued payment of remuneration for up to a maximum of 6 weeks in the event of an incapacity to work in accordance with Article 56 of the German Infection Protection Act. According to Article 19 BBiG, this also applies to trainees.

If you are put in quarantine, please send the corresponding order document by email to your superiors and PSE-Zeitwirtschaft (PSE Time Management) immediately. If only members of your household  (but not you yourself) are put in quarantine, you are not a contact person according to the classification by the Robert Koch Institute and will continue to go to work as usual. The same applies to “isolation at home" as recommended by the Robert Koch Institute.


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I would like to wash my hands, but there is no soap in the next lavatory or paper tissues are lacking. What can I do?

Our colleagues of DE ASERV (General Services) and the contracted service providers continuously take care of the lavatories and toilets on our campuses. Especially in high-use lavatories, however, it may happen that soap and tissues are used up or that some users do not leave the lavatories in a way we would want them to do.
In buildings used by a large number of people, such as the Library or Audimax, cleaning staff controls the rooms and the amounts of soap and paper tissues several times per day. If soap or tissues are lacking, please use another lavatory and notify the need promptly.

Our colleagues responsible for these matters will be happy about a short information with the number of the building, the floor, and the room number of the lavatory. The technical support staff of KIT can be reached by calling +49 721 608 5555  (internally, calling 5555 will be sufficient) or by mailing to stoermeldung-cn∂fm kit edu  (Campus North) and stoermeldung-cs∂fm kit edu (Campus South, West, East). In addition, employees and partners having a KIT account can use the web form of the ticket system in the Intranet. (Please note: The current ticket system was launched just a few days ago. If you have problems, let them know to your colleagues of DE FM (Facility Management). Click here for short instructions.

On the following websites, you will find information on when and how to wash hands as well as on reasonable prevention methods, such as cough and sneeze etiquette:
•    https://www.infektionsschutz.de/haendewaschen.html#c6354 (in German)
•    https://www.infektionsschutz.de/hygienetipps.html (in German)


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Questions about Studying and Teaching

Start of the Semester & Online Teaching

Examinations & Courses

Studies & General Issues

 

Start of the Semester & Online Teaching

Will studies start on time in the summer semester 2020? In what form?

According to the current Corona ordinance, the study operations will be is suspended until June 14, 2020. However, since April 20, 2020, digital formats have been adopted, just in time for the planned scheduled start of lectures studies in the summer semester. We therefore ask all students not to come to the campus to attend lectures or to study and to take all courses online instead.

Further information on courses can be found in KIT’s central learning management system ILIAS:
https://ilias.studium.kit.edu/

Please log in with your personal KIT account to access  the home page and online help:

How to ILIAS – an introduction to KIT‘s learning management system for students:
https://ilias.studium.kit.edu/goto.php?target=crs_635565&client_id=produktiv

Help for students using ILIAS:
https://ilias.studium.kit.edu/goto.php?target=cat_947332&client_id=produktiv

KIT online course catalog:
https://campus.studium.kit.edu/events/catalog.php#!campus/all/fields.asp?group=Lectures

In the case of technical problems with ILIAS, please contact: ilias∂studium.kit.edu

In addition, in the summer semester of 2020, the systems MS Teams and/or ZOOM can be used to conduct seminars and lectures in the form of video conferences (please find information about which systems are used in the respective courses in the workspace for your course in ILIAS).

Information on the use of MS Teams: https://www.scc.kit.edu/en/services/ms-teams.php

Within the scope of its possibilities, KIT endeavors to offer online teaching solutions that comply with the data protection regulations. Since currently, the existing services cannot be scaled, cloud-based online setting is being used. Lecturers and students are free to decide whether they want to employ a cloud-based service or not. We are well aware of the existing data protection concerns on the one hand and the uncertain situation regarding possible alternatives on the other hand. In accordance with the current resolutions of the Standing Conference of the Ministers of Education and Cultural Affairs of the Länder in the Federal Republic of Germany (in German only), the KIT ensures that the nonuse of cloud-based services shall not be sanctioned (for example, students shall not be blamed for exceeding deadlines due to not using cloud-based courses or exams).

KIT has taken extensive measures to raise the use of cloud-based services to a level acceptable under the circumstances of Corona. For example, the use of Zoom at KIT is based on a contract data processing agreement (a so-called Auftragsdatenverarbeitungsvertrag) that has been adapted to the KIT requirements. In particular, KIT has succeeded in adapting this agreement regarding the paragraph on the possibility of passing on personal data in conformity with data protection. In addition, settings and recommendations for an economical use of data and for minimizing risks from an IT security point of view were developed and implemented. This means that students can participate in the sessions without activating their microphones or webcams and without having to give their real names. A relevant data protection declaration will be made available to the students.

Information on the use of ZOOM: http://www.zml.kit.edu/english/4549.php

Help for students with technical questions on MS Teams and ZOOM: servicedesk∂scc.kit.edu

For organizational questions, please contact your lecturers and the deans‘ offices. We kindly ask you to familiarize yourself with the services and tools available to you, if you have not already done so. During the start-up phase, bottlenecks may occur, both in KIT's own and KIT's external IT and communication infrastructures. We ask everyone to be patient, calm, and accommodating in this special situation.


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The summer semester will start online. Will online studies be a permanent solution?

The Baden-Württemberg Corona Regulations protect the health of all of us. In the course of the summer semester, the KIT will flexibly adapt studies to the respective infection protection regulations of the federal, state and local authorities. Should the official infection protection regulations be  eased andloosened in the future, the KIT will gradually enable compulsory-attendance courses and on-campus learning. Only then will lab rotation projects and other compulsory-attendance courses be possible.

https://www.baden-wuerttemberg.de/de/service/aktuelle-infos-zu-corona/aktuelle-corona-verordnung-des-landes-baden-wuerttemberg/


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I am a lecturer. Where can I find help, for example, on the subjects of online teaching, digital course preparation, and everyday university life?

The Center for Technology-Enhanced Learning at KIT operates a portal on online teaching:

http://www.zml.kit.edu/english/4531.php

The business units SLE, INTL, and HAA answer further questions asked by lecturers on everyday university life, admissions, examinations, and fees on their FAQ pages:

https://www.sle.kit.edu/wirueberuns/informationen-corona.php (access for lecturers via KIT account)


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Examinations & Courses

Will the deadlines for students be extended?

The postponement and cancellation of examinations since March 17, 2020 due to the requirements of the Corona Ordinance have effects on the deadlines set in the study and examination regulations for the orientation examination, the maximum duration of studies, and the re-examination. As per a letter dated March 10, 2020, students have been allowed to apply for an extension of the deadline due to the postponement of examinations in the winter semester of 19/20. Since it will probably not be possible to resume normal studies and examinations in the summer semester of 2020, the examination boards have decided to extend the above deadlines for all students as follows:

  • The deadline for taking the orientation examination will be extended by one semester each for WS 18/19 and WS 19/20 first-year students.  .
  • The deadline for taking the Bachelor's or Master's examinations (maximum duration of studies) will be extended by one semester in the winter semester of  20/21 for students in the highest permissible semesters.
  • If the study and examination regulations stipulate a deadline for taking the re-examination, this will be extended by one or two semesters, depending on the course of study.

The above shall be implemented centrally; there is no need to submit applications.


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I would like to use the prior master's account. What are the current regulations?

With the prior Master's transfer account, KIT enables students to earn Master’s credits during their Bachelor's degree programs and have them credited later in their Master's degree programs. The prior Master's transfer account is limited to 30 ECTS points. In order to mitigate possible disadvantages due to the Corona crisis when changing from Bachelor’s to Master’s, the prior Master's transfer account is increased to an unlimited extent. Until further notice, this extension applies to the summer semester of 2020. A further prerequisite is that students meet the minimum requirements for the prior Master’s transfer account as laid down in the study and examination regulations applicable to their respective Bachelor's degree program. If you have  questions regarding the registration or crediting processes, please contact your academic advisors.


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Will laboratory internships and similar practical courses be resumed again?

According to Article 2 para. 1 of the Corona Ordinance, practical courses may be carried out on condition that (a) they require special laboratory or working space (e.g. laboratory internships, preparation courses) and (b) are absolutely necessary for the participants‘ progress according to the study and examination regulations and the module manual.

From May 25, 2020 such practical courses are allowed to be held on campus in compliance with the hygiene regulations and the safety distance. The KIT departments are currently preparing for this new situation and will keep students informed on ILIAS and/or the campus management systems. The departmental student advisory services are available for urgent questions.

Important information for students who participate in practical courses:

Declaration on the absence of a suspected Corona virus infection for participation in a practical course at Karlsruhe Institute of Technology (KIT):

https://intranet.kit.edu/downloads/declaration-practical-courses.pdf


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Will practical courses outside the KIT campus take place again?

Pursuant to article 2 Corona-VO, paragraphs 2 and 4 of the Corona Ordinance (as of June 2, 2020), practical courses may only be held if they (a) require special laboratory or work rooms (e.g. laboratory internships, preparation courses) and (b) are absolutely necessary for the participants' progress of the according to the study and examination regulations and the module manual. This now also applies to courses held outside the university premises.

As of June 2, 2020, practical courses (e.g. field courses) can be held outside the KIT campus in compliance with the hygiene regulations and the safety distance. The KIT departments prepare for this and will keep students informed via ILIAS and/or the campus management systems. Their responsible advisors are available for urgent questions. Important information for students participating in practical courses:

Declaration about the absence of suspicion of corona virus infection when attending a practical course on the campus of the Karlsruhe Institute of Technology (KIT):
https://intranet.kit.edu/downloads/erklaerung-praxisveranstaltung_extern.pdf ("Erklärung über den fehlenden Verdacht einer Infektion mit dem Coronavirus bei der Teilnahme an einer Lehrveranstaltung des Karlsruher Instituts für Technologie (KIT)"; temporarily only available in German)

Lecturers will find further information on the corresponding pages of SLE: https://www.sle.kit.edu/wirueberuns/informationen-corona.php


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When will the canceled examinations be resumed?

Since the suspension of studies in accordance with the first "Corona Ordinance" (Corona-VO BaWü) of March 17, 2020, all written examinations at the KIT have been canceled. Currently, planning is in full swing to prepare the lecture hall for conducting written exams in the period from May 18, 2020 to July 4, 2020. This period should be used to catch up on exams that have been canceled since the suspension of the course of studies or that had been regularly scheduled until July 04, 2020. As soon as possible, students will be informed by their examiners or by those coordinating the examinations about the  concrete date for catching up as well as about other registration and implementation procedures. When preparing for examinations, please consider their possible start in May 2020.

Please note the following information for on campus exams:

  • Students sign the „Declaration on the Absence of a Suspected Corona Virus Infection in an Examination of Karlsruhe Institute of Technology (KIT)“ on the day of the exam and bring it along for the written examination.
  • Use of a mouth/nose cover (non-medical everyday mask, scarf, etc.) is urgently recommended to supervisory staff and examinees when entering and leaving the examination room. During the written examination, it may be taken off.
  • Before and after the written examination, students (examinees) are not permitted to gather in front of the lecture hall or building. After the examination, they are to leave the building separately and to go away quickly.
  • The instructions given by the supervisory staff must be obeyed.

Declaration on the Absence of a Suspected Corona Virus Infection in an Examination of Karlsruhe Institute of Technology (KIT):

https://intranet.kit.edu/downloads/declaration-examination.pdf

Deviating from the KIT study and examination regulations and due to the special situation with regard to the coronavirus (SARS-CoV-2), it is now possible to unsubscribe in writing for the current examination phase without giving reasons. Such a cancellation can be made by e-mail to the responsible examiner. No medical certificate is required.

Please note: If still possible, candidates are requested to deregister from the relevant examination in the campus management system.  Please do not deregister by email. If deregistering by email with your examiner, please use your KIT email address to ensure that your deregistration can be assigned clearly and securely.  Please state your matriculation number and the name(s) and number(s) of the examination(s) from which you wish to deregister.

In the case of questions regarding the First State Examination for the teaching profession, please refer to the FAQ of the Ministry of Education:

https://km-bw.de/,Lde_DE/Startseite/Ablage+Einzelseiten+gemischte+Themen/FAQS+Schulschliessungen (in German only)


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When and how can I make up for my cancelled state examination?

All students whose state examination is due in the period of spring 2020 have to register bindingly at Landeslehrerprüfungsamt (LLPA) Karlsruhe by May 6, 2020, 4 p.m. In the email to Mrs. Christine Engelhardt (christine.engelhardt∂rpk.bwl.de cc: kristin.wolf∂rpk.bwl.de), please indicate whether you decide to take the spring or the autumn examination. A feedback by email is necessary in any case!

All further information can be found in the LLPA email, which all students registered for the examination period of spring 2020 have already received on April 24, 2020, and  in the relevant letter from the Ministry of Culture:

https://km-bw.de/site/pbs-bw-new/get/documents/KULTUS.Dachmandant/KULTUS/KM-Homepage/Pressemitteilungen/Pressemitteilungen%202020/1.%20State examination%20Letter%20to%20students.pdf 

Information on the handling of state examinations in the context of the current situation can also be found on the corresponding pages of the Ministry of Culture and the LLPA:

https://km-bw.de/,Lde/Startseite/Ablage+Individual pages+mixed+topics/FAQS+School closings
http://llpa-bw.de/,Lde/Startseite/Aussenstellen/1_+Staatspruefung+_+Gymnasium+and+vocational+schools

KIT‘s Center for Teacher Education (Zentrum für Lehrerbildung) also collects all information on the current situation relevant to KIT student teachers:
https://www.hoc.kit.edu/zlb/823.php 

 

When can I expect to be allowed to take an oral examination again?

In accordance with a decision of the Presiding Executive Committee Board of April 6, 2020, 06.04.2020, it will again be permissible from 20.04.2020 to hold  oral examinations of individual candidates, to the exclusion of the students and members of the department and the university,  faculty or university publicwill again be permissible from April 20, 2020. A maximum of ten persons may be present in person at the examination, and the infection protection regulations applicable for the purpose of infection protection must be observed. According to the current Corona Ordinance, however, meetings for conducting examinations are only permitted if they cannot be replaced by the use of by examinations based on the use of electronic information and communication technologies. The examiners must therefore check in advance whether the exam can be conducted via video conference. and, if necessary, conduct the exam by this means. Please refer to information on oral examinations via video conferences (update to version 3 is underway).

The following exception is made with regard to the deadline for taking the preliminary exam: Students who do not take part in a scheduled  preliminary exam between March 13, 2020 and May 12, 2020 will receive a one-semester  extension for taking this exam upon request to the responsible examination board. The same applies if, during this period, the maximum duration of studies or a re-examination deadline are exceeded.


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I am studying in a degree program that is being phased out. What do I have to consider?

The deadlines for taking the last study and examination credits of the expiring diploma courses are regulated in the transitional regulations for Bachelor's and Master's courses. Upon expiry of these deadlines, the diploma courses of study have finally expired and there is no possibility of taking further examinations. The deadline regulations do not provide for an individual extension for individual students. If the deadline for taking examinations is to be extended for the remaining students of the diploma courses, an amendment of the study and examination regulations (SPO) is necessary. If you have questions, please contact your KIT faculty directly and not the examination boards.

The same applies to the deadlines for the last possible examination in the expiring examination regulations of the Bachelor and Master courses of studies, if the students of these courses of studies are to be enabled to take the examinations on the basis of the old study and examination regulations. In contrast to diploma students, students still enrolled in the "old SPOs" automatically fall under the new study and examination regulations when the examination deadlines expire, so that the regulations of the new SPOs apply with regard to examinations to be taken, deadlines, etc.

 The deadlines for taking the last examinations within the Diplom degree programs that are being phased out are stated in the transitional Bachelor's and Master's regulations. Upon expiry of these deadlines, the Diplom degree programs will not exist anymore and there will be no possibility of taking further examinations. The deadlines do not provide for individual extensions for individual students. The extension of examination deadlines for  the remaining Diplom students would require an amendment of the study and examination regulations (SPO). If you have questions, please directly contact your KIT department. Please do not contact  the examination boards.

The same applies to the deadlines for the last examinations based on expiring Bachelor’s and Master’s examination regulations, if the students in these programs are to be enabled to take examinations on the basis of the outdated study and examination regulations. In contrast to the Diplom  students, students still enrolled in the outdated SPO upon expiration of the examination deadlines automatically fall under the new study and examination regulations.  

 

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Will exams postponed due to the corona crisis have to be canceled or will students themselves have to cancel these exams online?

Students who have registered for exams with CAS-Campus or HIS-POS do not have to cancel the postponed exams for the time being. As soon as an alternative date for the exam has been found, it will be entered in the campus system. The semester’s contents will not be changed.  Students will be informed of the new date and shall cancel that date only  if they no longer wish to take the relevant exam. The status “registered for the exam“ will be resumed for students who have erroneously canceled the postponed exams already. A procedure for HIS exams is still being developed.


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What happens if the orientation internship for students is interrupted due to school closures?

According to a recommendation given by the Ministry of Education for the case of two thirds of the orientation internship (i.e. 10 days) having been completed, the missing five days do not have to be made up for at a later date. The KIT follows this recommendation.


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Will the deadlines for the final papers and term papers be extended?

The time for writing the current student papers (bachelor‘s, master’s, and diploma theses as well as term papers or seminar papers, etc.) was extended in the middle of March for the duration of the period during which the study program is being suspended. Since then, this formal suspension has been extended by stages by legal ordinance of the state government. The writing time will be adjusted for the last time  for the suspension valid until May 24, 2020 (i.e. for March 17 to May 24 = 69 days).
At KIT, summer semester studies were resumed digitally on April 20, and the KIT library has been open since April 27. Gradually, on-campus teaching, learning, and examination will be made available again.   Therefore, there will be no further general extension of the writing time beyond May 24th, even if a subsequent Corona regulation should stipulate a further suspension of studies. The examination board will decide upon request on individually necessary further extensions of deadlines. The general overall extension will be added to any such further individual extension.

 

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I am an associate lecturer. My compulsory-attendance lecture now had to be canceled. What can I do?

As a rule, associate lecturers are proven experts having their main jobs in the private sector and making  their extensive expertise available to teaching at the universities in the second place. In accordance with the Baden-Württemberg Ministry of Science, Research and the Arts, associate lecturers are therefore not regarded as employees or workers, but bear the risk of courses being canceled just like self-employed persons. A refund or compensation for hours lost is not provided for. However, it would of course be possible to switch to online teaching, which would then be paid as usual.  For further details, please get in touch with your contact person at the KIT faculties or other institutions.


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Will the cancelled courses of winter semester 2019/2020 be resumed?

In accordance with the Baden-Württemberg Corona Ordinance, studies at the universities will be suspended until further notice; studies that have already begun will be interrupted. The universities will decide on their own responsibility whether to make up for cancelled courses and examinations. Whether and to what extent a course has to be made up for upon the resumption of studies will be communicated in due time by the examiners.  


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Studies & General Issues

Do I still have to pay tuition fees as an international student?

International students of the KIT can apply for a waiver of tuition fees at the International Students Office of the Business Unit International Affairs on condition that, due to the Covid-19 pandemic, they have got into an emergency situation after starting their studies and are therefore not able to pay the tuition fee. Applications for waiver of tuition fees may also be submitted for the winter semester 2020/21. In addition, students who are   unable to enter the country or who had to or have to re-enroll due to the cancelation of final exams in March and April 2020 are entitled to request waiver of the fee. Please ask at the International Students Office for the appropriate application form. Further information: contact∂intl.kit.edu

http://www.intl.kit.edu/istudent/9638.php


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Can I be admitted to the Master's studies without Bachelor's degree?

KIT applicants (internal applicants) are advised to remain enrolled in their Bachelor's program until they have obtained their Bachelor's degree. It is possible to achieve  Master's credits in advance and have them credited later in the Master's program. External applicants are advised to remain enrolled in the Bachelor's program at their current university until they have obtained their Bachelor's degree. During that time, they may be enrolled as temporal students for a maximum of two semesters in a Bachelor's program at the KIT, which will prepare them for the consecutive Master's program. Thus, these students also have the opportunity to achieve master’s credits in advance.


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I have lost my part-time student job. Where can I get financial help?

The State of Baden-Württemberg provides a student emergency aid fund in the amount of one million euros for hardship cases, i.e. for students who have lost their part-time jobs due to the Corona pandemic.

From this emergency aid fund, the State will finance interest-free loans of up to 450 euros for the months of April and May, i.e. up to 900 euros in total, for students who can prove that they have not earned any money since April. Applications will be processed as quickly and unbureaucratically as possible. The student emergency aid funding measures will be implemented by the Studierendenwerke Baden-Württemberg. The emergency aid fund is a means to provide interim funding to students who are not or only partly eligible for existing aid and support programs. Students enrolled at the member universities of the Studierendenwerke Baden-Württemberg may apply for funding, if they can prove that they are in need due to lost earnings and do not receive any other sufficient payments, such as BAföG or scholarship grants.

The Federal Ministry of Education and Research will also provide Deutsches Studentenwerk with 100 million euros for the emergency aid funds of the local student unions. This money will be used to help students in verifiably particularly acute emergencies who need help immediately and who are unable to take advantage of any other support. The money for the emergency aid funds of the Studierendenwerke is allocated by the latter as a non-repayable support to students in particularly acute emergencies according to the usual strict regulations of the funds.

Applications can be submitted to the responsible Studierendenwerk that will then decide on funding: https://www.sw-ka.de/de/finanzen/corona-faq_finanzen_1/

  • Students can apply for an interest-free loan from the KfW from the beginning of May. The interest-free loan amounts to up to 650 euros per month. The loan can be applied for online. A total loan volume of up to one billion euros can be activated.
     
  • The interim aid can be applied for at KfW from May 8, 2020 in the form of a loan that is interest-free in the initial phase. Foreign students can apply from June 1, 2020. The general conditions of the KfW Student Loan with a maximum monthly payment of 650 euros apply in principle. The reduced interest rate applies until March 31, 2021.
     
  • www.kfw.de/studienkredit-coronahilfe (in German only)


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When can I borrow books from the library again?

Students and KIT members can use restricted book lending services of the library again from April 27, 2020 (no public service). The books must be ordered in advance from home via the online catalog and will then be available on the pick-up shelves within the next working days. The KIT library is open Monday to Friday from 9 a.m. to 3 p.m.

For infection protection reasons, there are no offers except for the pick-up shelves, book entry system, payment station, and return station on the east side. Reading desks, research PC, and the toilets will remain closed. In order to keep the risk of infection for the public and employees as low as possible, the ground floor in the new building of the KIT Library South was redesigned. Access to the library is on the east side, and the exit is on the west side. A security service ensures that no more than 20 users are admitted. Following the infection protection regulations requiring the wearing of masks when shopping and using public transport, library users must wear a non-medical everyday mask or a comparable mouth-nose cover when entering the KIT Library.

Please note: The loan period for borrowed media has been extended again by 4 weeks so that at the moment, users do not have to come to the library to return books.

The KIT Library offers a wide range of digital services to be used from home at any time via a VPN connection (virtual private communication network). This includes 57 000 electronic journals and 145 000 electronic books, all of which can be found in the catalog and used as PDF files on the KIT network. Suggestions for the procurement of additional electronic books can be made directly to the library: https://www.bibliothek.kit.edu/cms/literaturwunsch.php

An overview of all digital library services can be found here:
https://www.bibliothek.kit.edu/cms/english/corona-digital-media.php

https://www.bibliothek.kit.edu


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How can I use the KIT Library or the learning rooms and pool rooms?

In accordance with the ordinance of the state of Baden-Württemberg on infection-protection measures in connection with the Corona pandemic, all public assembly rooms are closed until further notice. For KIT, this means that learning rooms at the KIT Library South, KIT Library North, the specialized libraries on Campus South, the Learning Center, the specialized library DHBW Karlsruhe (FBD), and all learning rooms and pool rooms in other buildings are closed. We ask all students not to come to campus for studying.


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Whom can students turn to for psychotherapeutic help?

During the time of the Corona crisis, the Psychotherapeutic Counseling Center for Students (PBS) of Studentenwerk Karlsruhe will advise you on the phone and  can be reached as usual to make an appointment: Monday to Friday between 9 and 12 a.m. at 0721 933 40 60.

https://www.sw-ka.de/en/beratung/psychologisch/


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I will not be able to keep up with the prescribed period of study. Whom can I turn to for help?

The Conference of the Ministers of Education and Cultural Affairs has decided that students who are unable to achieve their credits due to the consequences of the Covid-19 pandemic and the resulting limited range of courses will not, in principle, suffer any disadvantages if exceeding the prescribed period of study. The KIT very much welcomes the fact that the federal states will encourage the federal government in finding flexible regulations for e.g. BAföG, family allowances, or health insurance that take into account the realities of student life in times of the Covid 19 pandemic. Please inform your relevant contact persons about this decision and, if necessary, ask for their goodwill until corresponding regulations have been implemented at the state level.

https://www.kmk.org/aktuelles/artikelansicht/kmk-sommersemester-2020-findet-statt.html


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I am an admitted international student. Can I enroll online?

International students are urged not to appear in person for enrollment. Instead, KIT offers to enroll online without personal presence. International students are to send all documents required in a single email to the officer responsible for them. Please refer to your admission letter for the name of your officer.


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How can I obtain the KIT library's and KIT department libraries' seals stating that I have cleared my library accounts prior to my being removed from the register of students?

Please fill in your route card digitally and then email it as pdf to the library staff. After checking your library account, the staff will digitally sign the card and forward it to the Students' Services that store the names of authorized signatories in a data base. The Students' Service will then process your removal from the register of students. If you do not yet have a pdf route card, you can find one here: https://www.sle.kit.edu/imstudium/exmatrikulation.php


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More information and contact persons

 

 

In case of a justified reason, KIT members are free to call the company physicians, the general practitioner, or the health authority for personal telephone consultation.

Questions relating to work at home are answered by your superior and the officer responsible for you at DE PSE. Here, we are focusing on the more intensive use of existing possibilities of telework or mobile working.

Lecturers having questions with respect to examination legislation may contact their departments or DE HAA.

Students are free to contact their lecturers, the deans’ offices, or the staff of the Students Office.

Suggestions for the maintenance of this FAQ can be directed to Monika Landgraf monika.landgraf∂kit.edu (SEK-Gesamtkommunikation) and Kosta Schinarakis schinarakis∂kit.edu (SEK-GK).

If you have any further questions, contact the Head of the Crisis Unit, Gerhard Frank, and his deputy, Boris Stegmaier, Safety and Environment Staff Unit (SUM): corona∂sum.kit.edu